Senior Coordinator, Executive Support

Senior Coordinator, Executive Support

Braven is a national nonprofit that prepares promising college students to secure a strong first opportunity after college graduation through a career-accelerating program.

We work with higher education and employer partners to offer a life-changing experience that begins with a semester-long course for college students followed by support that lasts through graduation.

Together, our ambition is to help rebuild the middle class and revitalize the American Dream.

In order to achieve its ambition of serving 80,000-100,000 Fellows over the next decade, Braven is hiring a Senior Coordinator, Executive Support who will provide executive support and constituent relationship management support to two senior leaders, with the potential to support additional leaders if needed. As a member of the Office of the Chief Executive Officer (CEO), this person will help identify opportunities to standardize and enhance the quality of our leaders' administrative support and assist in the daily operation of their regional hub when required.

This role is on the Office of the CEO team and reports directly to the Director, Executive Support.

What You'll Do

Support Senior Leaders (85%).

• Provide administrative support to multiple executives, which includes scheduling in-person meetings and conference calls, and managing their calendars.
• Responsible for travel logistics, including booking flights, train travel, rental cars, hotel rooms, and ensuring all travel details are confirmed for your executives.
• Facilitate weekly look-ahead/look-back meetings to align on the executive's priorities and goals, utilizing Jira and Trello to allow for cross-team collaboration as needed.
• Facilitate regular touchpoints with your executives to discuss urgent items.
• Coordinate logistics for meetings, including but not limited to managing attendee invitations and responses, preparing and printing materials, arranging catering and travel, and overseeing on-site logistics.
• Enter stakeholder data and project details into Salesforce.
• Assist executives with managing their email inboxes, as needed, including finding missing receipts.
• Ensure timely, professional correspondence to internal and external stakeholders and project manage correspondence before and after meetings.
• Manage regional and/or national Board meeting logistics, including scheduling and preparation of materials as needed. This may require travel to the region to provide on-site support.
• Execute or assist with ad hoc projects and tasks across the organization (Team Step Backs, Braven Summit, All-Staff Retreat, etc.)

Other Duties As Needed (15%)

• Provide backup to the Operations team as needed, including but not limited to receiving catering orders, packages, and requesting office supplies.
• Other duties as assigned.