Administrative Assistant For The Vice President For Philanthropic Engagement

Administrative Assistant for the Vice President for Philanthropic Engagement

Under general supervision, provides moderately complex administrative support to an individual, office, department or program. Work requires thorough knowledge of the organization and programs where assigned and involves moderate participation in the work of the supervisor. Incumbents have responsibility for office operations and function independently, where procedures have been established with moderate consequence of error.

Responsibilities:

• Anticipate supervisor's course of action when absent and facilitate problem resolution. Interpret administrative decisions and policies to other staff and transmit directions and instructions based on authority delegated by the supervisor.
• Assist multiple fundraising directors with daily workflows and provides support for their initiatives, to include significant phone/email communication as well as database, website, and calendar upkeep.
• Handle sensitive or confidential matters with discretion.
• Work in a fast-paced environment while juggling competing priorities.
• Greet and assist constituents, alumni, parents, students, faculty, staff and other visitors.
• Edit, format, and revise a variety of documents and materials created by others.
• Proofreads for grammatical, typographical and basic content errors. Compose responses to routine inquiries in accordance to general instructions.
• Develop, implement, and maintain paper and electronic filing systems, which meet department needs and satisfy requirements for retention and information security.
• Enters, updates, and retrieves information as needed.
• Screen telephone calls and visitors, independently handles routine matters, and forwards remainder to appropriate parties.
• Schedules and coordinates meetings and appointments.
• Prepare background and support materials following general instructions.
• May attend meetings and take minutes.
• Make travel arrangements following general instructions and campus procedures.
• Perform necessary follow-up for vouchers, expense reports, and reimbursements.
• Gather and consolidate background information for reports, utilizing available resources such as departmental files, policy and procedure documents, Internet research, and communication with internal and external contacts.
• Order supplies and equipment. Other duties as assigned

Minimum Qualifications:

• A minimum of two (2) years' experience providing administrative support required.
• Excellent oral and written communication skills with a high level of accuracy in grammar, spelling, and proofreading; demonstrated ability to work effectively, collaboratively, and professionally, especially with various offices of the university
• Ability to maintain a high level of confidentiality; flexibility and the ability to deal with interruptions and work in a fast-paced office environment while prioritizing multiple tasks
• Ability to work some evenings and weekends for special events.

Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave, annual leave, and personal leave; 12 paid holidays per year, tuition remission; employer-funded pension and supplemental retirement accounts.

Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students.

Equal opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing Affirmative Action Program.

The University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business.

In addition, employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.