HR Intern - Administrative (m/f/d)

HR Intern (M/F/D)

There are few challenges as important today as creating solutions that support a cleaner, more energy-efficient world. This requires a commitment to constantly improve the transportation of people and things. We, at BorgWarner, made that commitment decades ago and have since been creating technologies to improve efficiency, emissions and performance in all types of vehicles.

Our proven track record has made us industry leader in clean, energy-efficient propulsion system solutions for combustion, hybrid and electric vehicles. We uncover strong trends and use smart science and technology to address a future based on varying regulations, consumer demands and automaker requirements.

Our employees have earned trusted partnerships with customers and suppliers around the world. We leverage these relationships to gain a deeper understanding of the challenges at hand and then do what it takes to develop the next solution. Our strong operations and commercialization expertise result in high volume availability of competitive, efficient products that truly drive change.

BorgWarner PowerDrive Systems is currently looking for a "dynamic, results driven" individual to join as an HR Intern (M/F/D) at our production plant in Viana, Portugal.

Key Responsibilities

1. Administrative Support to HR Processes

• Provide administrative support to employee hiring, internal mobility, and termination processes
• Prepare, organize, and send HR documentation to employees(contracts, addenda, declarations, work schedules, and other administrative documents)
• Manage the administrative aspects of employment termination, including legally required documentation
• Ensure proper physical and digital archiving of HR documentation in accordance with legal and internal requirements

• Provide administrative support to the onboarding process for new employees
• Prepare onboarding documentation and welcome kits
• Support the logistical organization of onboarding activities(rooms, attendance sheets, agendas, and invitations)
• Conduct HR administrative onboarding, ensuring alignment across different employee populations(e.g. internal employees and external agency workers)

2. HR Data and Systems Maintenance

• Create and maintain positions in HR systems
• Maintain up-to-date employee information in Workday
• Ensure accuracy, consistency, and reliability of HR data
• Support internal audits by providing and validating HR data and records

3. Administrative Support to the Training Area

• Provide administrative support to training management activities, including:
• Preparation of attendance records
• Sending training invitations
• Organization of training materials
• Provide logistical support for training sessions
• Register and update training information in relevant systems
• Ensure physical and digital archiving of training documentation
• Support the recording and follow-up of training effectiveness and satisfaction evaluations

4. Communication and Employer Branding

• Support internal HR communication activities(e.g. newsletters, internal communication materials)
• Provide occasional support to employer branding initiatives and HR events

Requirements

• Degree in Human Resources Related areas
• Previous experience in administrative support, preferably within Human Resources
• Experience in an industrial or manufacturing environment is considered an advantage
• Exposure to employee lifecycle administration (hire, data maintenance, termination) is desirable

Technical & Systems Skills

• Experience working with HR Information Systems, preferably Workday or similar platforms
• Ability to manage and maintain accurate employee data
• Proficiency in Microsoft Office tools