Senior Sale Coordinator

Senior Administrator

In your role as Senior Administrator you will:

• Be an experienced Sale Coordinator in the Department(s) you support and be used to operating in a complex and/or high-volume area
• As a subject matter expert in auction administration, you will be the first point of escalation for a group of Sale Coordinators across the business, providing support, technical advice and helping with problem solving
• Be an Auctioneer 3 (Bonhams' bespoke Auction Management System and primary business tool) super user.
• Support with the onboarding and induction of new Sale coordinators to the business, as well as ongoing training and mentoring.
• Work with the Head of Auction Administration, UK & Europe and the Senior Sale Coordinator group on business related projects as and when required.
• Support and/or coordinate additional sales as and when required.
• In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your manager or the Head of Auction Administration.

In addition, your administrative roles and responsibilities will include:

• Be the department's experienced user of Auctioneer 3; Bonhams' bespoke Auction Management System and primary business tool.
• You will be responsible for managing clients and their property throughout the sale cycle, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management.
• You will be the Department's primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.
• You will help co-ordinate the movement of property throughout the sale cycle, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer.
• You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.
• You will support your Department with arranging photography and condition photography as required.
• You will maintain the Impressionist & Modern Art department's London Pipeline and sale interest lists.
• As an important part of the Department, you will also support on many day-to-day auction activities and ensure the Department has all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post-sale, bidding and event management.

Key Skills & Experience:

• Strong time management and organisational ability
• Excellent communication in all modes with both internal and external stakeholders
• Ability to manage workflow and priorities in a fast-moving environment
• Positive and collaborative working style
• Approachable and personable
• Solutions driven and an excellent problem solver
• 3+ years in an auction house Administrator role

Some of our benefits and perks include:

• 28 days holidays (including Bank Holidays), increasing to 33 with service.
• Healthcare and Life Assurance
• Enhanced Maternity and Paternity leave
• Cycle to Work Scheme
• Season Ticket Loan

If you wish to apply, please send your CV and cover letter by 28th August 2025 at midnight. We thank you for your interest in this position but please note that we will only contact candidates chosen for further consideration. Bonhams is an Equal Opportunity Employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.