Sales Administrative Assistant

Sales Administrative Assistant

The Sales Administrative Assistant supports the Directors of National Accounts within the sales department. They are an active participant in the sales process and work with the Directors in understanding their different markets and working with their clients to ensure maximum efficiency. This is a great entry-level position to join the sales team of The Charleston Place and Beemok Hospitality.

Duties & Responsibilities:

• Provide administrative support to the sales team.
• Qualify incoming leads (via email or phone) and relate information collected to the appropriate Sales Manager.
• Assist the Sales Manager in preparing for site visits, including (when needed) setting transportation, making restaurant reservations, setting up amenities, and emailing a Site Hot Sheet to all Hotel Colleagues.
• Assist in creating collateral and presentations for the sales team, merge proposals and contracts.
• Upload programs quoted in Delphi as "prospect" status.
• Respond to CVENT leads with rates, space, and concessions provided by the Sales Manager.
• Assist with expense report submission.
• Add contact lists into Delphi from the shows and events that Sales Managers attend.
• Manage and coordinate communication with departments within the hotel to ensure smooth service delivery.
• Maintain a strong working knowledge of hotel facilities, services, and pricing.

Required Skills & Experience:

• Previous experience in hotels preferred, with experience in a client-facing role.
• Strong attention to detail.
• Demonstrated aptitude for problem-solving and problem identification.
• Must effectively manage and adhere to daily/weekly/monthly deadlines.
• Proficiency in Excel, Word, PowerPoint, and experience with Delphi is a plus.
• Ability to manage multiple tasks and responsibilities at once.
• Ability to operate in a team environment and develop relationships cross-divisionally.
• Excellent written and verbal communication skills.

BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.