Business Operations Coordinator

Coordinator, Business Operations

The Coordinator, Business Operations will, along with other team members, provide daily administrative support in the Clinical Research and Regulatory Affairs Office to the clinical research staff and investigators associated with the Texas Children's Cancer and Hematology (TXCH) and Cell and Gene Therapy (CAGT) Centers. This support includes maintaining databases, composing correspondence and office equipment management. The ideal candidate will be self-motivated, organized, and detail-oriented.

Job Duties

• Works closely with the regulatory team and investigators to assure that all essential regulatory documents for research studies are up-to-date.
• Helps to maintain regulatory database as applicable. Maintains electronic and paper study files in accordance with local SOPs, sponsor and general industry standards ensuring documentation is complete, up-to-date, and audit ready.
• May assist with ordering of office and coffee supplies and maintain inventory log.
• Troubleshoots facilities, telecom, copier and IT issues.
• Prepares memos, general correspondence, and spreadsheets.
• Responsible for creating shopping carts in Voyager creation and manage PO in Voyager for financial reconciliation.
• May assist with meetings using MS Outlook, Teams and Zoom.
• May assist with special events and meetings involving catering.
• May assist with supply/equipment delivery, including asset confirmation with IT.
• May assist with scheduling interviews and on-boarding for new clinical research staff as needed.
• Works on special projects as needed,
• Responsible for collection and maintenance of staff and investigator essential regulatory documents in the internal database (CTMS),
• Responsible for collection and maintenance of staff and investigator essential regulatory documents in the eReg databases (Advarra & DocuSign),
• Facilitates service calls as needed.
• May assist in organizing and managing office suite area, including.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Associate's degree.
• Strong MS Outlook, Excel and Word skills.