Associate, Procurement Operations Specialist

Associate, Procurement Operations Specialist

At Barings, we are as invested in our associates as we are in our clients. We recognize those who work diligently for us and reward them for personal and professional integrity, communication skills, distinct competencies and expertise in specific strategies, ability to collaborate as a team member and true dedication to the interests of our clients.

We thank you for your interest in joining the Barings team, and invite you to explore our current employment opportunities.

Position Summary: The Global Procurement and Vendor Management Team ("P&VM") is hiring a Procurement Operations Specialist to support the P&VM Business Management Team. Responsibilities include managing key processes in the Barings Procure to Pay (P2P) and software asset management (SAM) life cycle, processing purchase orders, and coordinating IT asset requisitions.

The ideal candidate should have general procurement and vendor management knowledge. This generalist role supports Category Managers, Procurement Operations, and Vendor Management, managing procurement intake, creating and processing POs, and collaborating daily with finance and technology.

Barings is looking for a professional that can execute newly defined processes and strategies in the vendor lifecycle process. The ideal candidate will deliver strong results by ensuring speedy, consistent processing and diligent supplier software compliance. A key part of the role will be to identify opportunities to eliminate stale processes, increase efficiencies, and work towards building a simplified, automated process. The ideal candidate will be highly organized and possess problem solving, analytical skills and cross-functional communication/relationship management strengths.

As a Procurement Operations Specialist for Barings you must have proven experience in the use of P2P workflow systems (e.g., Zip, Ariba, Coupa) and/or software asset management platforms (e.g., ServiceNow, SAMpro). Since you are part of a global unit, with global responsibilities, you will need to actively cooperate with various stakeholders and navigate with ease in a transformational environment. You also are expected to have a strong focus on customer service, quality and a personal drive to reach the objectives defined by our team.

Key Responsibilities:

• Responsible for the governance of this life cycle and reporting data captured throughout the buying process to improve the management of IT assets.
• Experience with Purchase Order Processing and collaborating with Finance/Accounts Payable.
• Owning the purchase order life cycle
• Collaborating and supporting critical objectives for the PVM Team
• Liaise between category managers and business owners, as necessary.
• Setting expectations on purchases/payments and executing on internal processes as efficiently as possible for all stakeholders
• Licensing advisory - identify risks, potential savings opportunities for renewals, software licensing and services.
• Enforce license compliance, perform internal audit and inventory follow up.
• Perform regular status updates about software asset status (volumes, utilizations, KPIs, etc.)

Skill Requirements:

• Organized, analytical thinker that takes individual responsibility for completing tasks quickly.
• Demonstrated familiarity with Excel; able to utilize advanced features for reporting, data manipulation, and tracking key procurement metrics.
• Technical background is an asset, especially experience with implementation and administration of API's.
• Experience with Procurement & Vendor Management is an asset.
• A customer service mindset
• Robust interpersonal skills - self-aware, honest dialogue, open mindset and empathetic
• Demonstrated project management capabilities.
• Strong written and communication skills.
• Ability to operate both with autonomy and in a team setting.
• Experience with ITAM tools (ideally SAMPro) and P2P workflow systems (e.g., Zip, Ariba, Coupa) a plus

Qualifications:

• Experience with using procurement and/or accounts payable systems and the purchase order process.
• Strong written and communication skills
• Excellent organizational skills
• Undergraduate degree or equivalent required
• Show experience of daily use of technology platforms.

Barings is an Equal Employment Opportunity employer; Minority/Female/Age/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply.

Barings offers a comprehensive benefits package including:

• Medical (including Virtual Care), Prescription, Dental, and Vision Coverage
• Fitness Center Reimbursement Program (Including Online Memberships)
• Employee Assistance Program (EAP)
• Fertility Benefits
• Highly competitive 401(k) Plan with Company Match
• Health Savings Account (HSA) with Company Contributions
• Flexible Spending Accounts (FSA) - Health Care & Dependent Care
• Retirement Health Reimbursement Account
• Basic and Supplemental Life Insurance
• Spouse and Child Life Insurance
• Paid Vacation, Sick Days and Annual Holidays
• Paid Leave of Absences (Maternity Leave, Parental Leave, Caregiver Leave, Bereavement Time)
• Short and Long Term Disability Plans
• Paid Volunteer Time
• Education Assistance Program
• Charitable Matching Gifts Program
• Commuter Reimbursement Program
• Adoption and Surrogacy Reimbursement Program