Legal Administrative Support Clerk

Administrative Services

This position provides routine secretarial/clerical support for a department or several departments. The incumbent uses standing instructions to complete their tasks. Unusual situations require supervisor involvement.

Core functions include:

• Performing data entry, such as indexing incoming faxes and scanning various documents into appropriate computer systems.
• Maintaining department equipment and organizing departmental files, paperwork and/or documentation ensuring confidentiality.
• Answering incoming telephone calls, determining purpose of callers, and forwarding calls to appropriate personnel.
• Performing other office and clerical support work including maintaining/ordering office supplies, making copies, sending faxes, opening/distributing mail, maintaining menu boards and special events signage.
• Working cohesively with team members to ensure delivery of outstanding customer service.
• Assisting and participating in system testing and support to increase effectiveness of new changes or modifications.

Minimum qualifications include:

• High school diploma/GED or equivalent working knowledge.
• Knowledge of office practices and procedures and the ability to perform basic mathematical calculations.
• Strong communication and human relations skills.
• Good organizational skills to handle multiple tasks in a timely and effective manner.
• Familiarity of a personal computer and spreadsheet and word processing software.
• Ability to type or word process with speed and accuracy.

Preferred qualifications include:

• One year of clerical experience.
• Additional related education and/or experience.

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