HR Administrative Assistant - FT

Administrative Assistant For Babcock Center Human Resources

The Administrative Assistant for Babcock Center Human Resources is responsible for maintaining the front desk and reception area at the Mary L Duffie Administration building, HR file room, ensuring it is kept in an orderly and organized manner based on policies and procedures, and assisting the HR function with items such as, but not limited to; data entry, phone communication, email communication, and general business needs.

Job Duties-Human Resources:

• Answer phones and transfer calls to appropriate employees.
• Greet and assist visitors.
• Handle questions about the business.
• Take messages and make sure they get to appropriate employees.
• Assist applicants with applications and log and process new hire information.
• Maintain all hard copy and computer-based HR files including current employees and terminated employees. File paperwork as needed, ensure items are ordered properly and records are maintained and retained according to policy and procedure.
• Assist management/directors with administrative functions, calendar management, and communications.
• Assist with New Hire, Termination, and Employee Change documentation.
• Assist with applicant tracking and setting up interviews.
• Assist applicants with online applications and required paperwork.
• Assist the HR team as needed with duties such as but not limited to; general data entry, file maintenance and telephone and email communication.
• Purchase supplies and vendor services (including printing services) in accordance with Babcock Center's Procurement Policy.
• Acts as liaison for the Human Resources Department, when needed, to other supporting departments for the company.
• Actively participate in the implementation of various processes within the HR Department.
• Identifying opportunities for efficiency and improvements in processes, systems, and reporting through independent investigation and research
• Creates requisitions as needed for HR department.
• Assists with company fundraisers and activities.
• Other duties as assigned.

Working Hours:

The HR Administrative Assistant is expected to work 40 hours per week. Typical hours are 8:00am-4:30pm however, this person must be willing to work a flexible schedule to conduct agency business when necessary.

Working Conditions:

Works in well-lighted and well-ventilated office area. Sits, stands, and walks during workday. Subject to working relationships with all employees of Babcock Center and other program staff.

Supervision:

The direct supervisor for the HR Administrative Assistant is the Human Resource Manager.

Typical Physical Demands:

Sitting, standing, bending, stooping, reaching, frequent lifting, and manual dexterity sufficient to operate standard office machines. Must have normal range of hearing and vision.

Typical Mental Demands:

Must be able to deal with stress associated with fast-paced work environment and multi-tasking. Formulate decisions and act upon them. Adapt to changing work situations. Grasp and apply new ideas. Communication with various personalities at all levels.

Hazards/Potential Hazards:

Cleaning chemicals, ergonomic hazards: static postures, repetitive motion, trip hazards such as file drawers and electrical wires video display terminals.

Qualifications:

• High school diploma or GED.
• 1-2 years of experience with administrative work preferred.
• Excellent verbal and written communication skills.
• Exceptional organizational skills.
• Proficiency with the Microsoft Office Suite including Outlook, Word, Excel, and PPt.
• Proficiency with internet functionality and usage.
• Proficient with telephone skills, filing procedures, and other general clerical duties.
• Ability to maintain courteous and effective communication.