Part - time Talent Acquisition Ops Coordinator (contractor)

Part-Time Talent Acquisition Ops Coordinator (Contractor)

Avery Dennison Corporation is a global materials science and digital identification solutions company. We are Making Possible™ products and solutions that help advance the industries we serve, providing branding and information solutions that optimize labor and supply chain efficiency, reduce waste, advance sustainability, circularity and transparency, and better connect brands and consumers. We design and develop labeling and functional materials, radio frequency identification (RFID) inlays and tags, software applications that connect the physical and digital, and offerings that enhance branded packaging and carry or display information that improves the customer experience. Serving industries worldwide — including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive — we employ approximately 35,000 employees in more than 50 countries. Our reported sales in 2024 were $8.8 billion.

At Avery Dennison, some of the great benefits we provide are:

• Health & Wellness benefits starting on day 1 of employment
• Paid parental leave
• 401K eligibility
• Tuition reimbursement
• Flexible work arrangements
• Employee Assistance Program eligibility / Health Advocate
• Paid vacation and Paid holidays

Job Description

Avery Dennison is seeking a detail-oriented and organized Part-Time Talent Acquisition Operations Coordinator for a contract position. This role is focused on providing critical support to our pre-employment process, ensuring a smooth and efficient transition for candidates moving to the new hire stage.

Hours: 20-30 Hours / Week (flexible)

Pay Rate: $20 - $25 / hr.

Location: Hybrid (mix of in-office and remote) - Must be based in Northeast Ohio

You will be responsible for managing key operational tasks, primarily focusing on pre-employment screening coordination (background checks, drug testing, and medical questionnaires) and maintaining clear, professional candidate communication. This position requires collaboration with the Talent Acquisition team, candidates, and third-party vendors in a fast-paced environment.

CORE RESPONSIBILITIES (Pre-Employment Focus)

Your primary responsibilities will be centered on the pre-employment phase of the hiring process:

• Screening Coordination: Manage and monitor all pre-employment screening processes, including initiating and tracking background checks, drug tests, and medical questionnaires.

• Candidate Communication: Serve as the primary point of contact for candidates regarding their pre-employment screening status, answering questions and providing clear, timely updates and instructions.

• Process Management: Actively follow up on pending or incomplete screening results with candidates and/or third-party vendors to ensure timely completion.

• Troubleshooting: Identify, troubleshoot, and resolve any issues or discrepancies that arise during the screening process with a high degree of urgency.

• New Hire Communication: Initiate and track new hire communications, ensuring candidates have the information they need for their next steps.

• Data & Systems Management: Maintain accurate and confidential records within the Applicant Tracking System (ATS), SmartRecruiters, and other tracking systems.

SECONDARY SUPPORT RESPONSIBILITIES

As time and priorities allow, you may also:

• Provide backup support for interview scheduling and coordination.

• Assist with general administrative tasks for the TA Operations team, such as data entry or tracking.

• Support employee referral program processing (tracking referrals, answering questions).

WHAT YOU WILL NEED TO BE SUCCESSFUL

• You are a self-starter who takes initiative and is skilled at working independently.

• You provide excellent customer service and believe in creating a quality candidate experience at each touch point.

• You are incredibly organized and enjoy prioritizing and multitasking in a high-volume environment.

• You have an impeccable skill for attention to detail.

• You react with appropriate levels of urgency to situations and events that require a quick response.

Qualifications

• Education: High school diploma or equivalent. (Human Resources degree or coursework is a plus).

• Experience: 1-2+ years of relevant experience in Human Resources, Talent Acquisition, or a high-volume administrative operations role (internship experience considered).

• Technical Skills:

  • Proficiency with Google Suite (Gmail, Calendar, Docs, Sheets).

• Core Competencies:

  • Demonstrated ability to multitask, prioritize, and complete a high volume of tasks with little guidance.

  • Exceptional verbal and written communication skills, with a focus on professional, clear, and service-oriented interaction.

  • Make smart and timely decisions; understand when to take ownership and when to involve other parties.

  • Strong problem-solving skills and the ability to think ahead and troubleshoot.

Additional Information

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.

If you require accommodations to view or apply for a job, alternative methods are available to submit an application. Please contact 440.534.6000 or na.ta.operations@averydennison.com to discuss reasonable accommodations.