Hr/payroll Coordinator - Chicago Ford

HR/Payroll Coordinator- Chicago Ford

Auto Warehousing (AWC) has been family-owned and operated for more than 50 years and is North America's leader in finished vehicle logistics. Our mission is to service customer vehicles safely, efficiently, with quality and pride. Our Associates are the reason for our success, and developing their talent remains critical to our future.

AWC's Chicago Ford location is hiring a HR/Payroll Coordinator for our Chicago Ford location at 122nd/Torrence. The general pay range for this position is $27.00-32.47 per hour. The successful candidate's actual pay will be based on various factors, such as qualifications, experience, internal equity, and market considerations. AWC offers a generous benefits package supporting both physical and mental well-being. Benefits include health insurance for associates, spouses, and children; basic life and AD&D insurance; disability insurance; EAP; auto discounts; fitness reimbursements; a 401(k) plan with company contribution; and several voluntary benefits. Chicago staff have paid holidays, vacation and sick accruals, bereavement leave, and jury duty leave. This position comes with weekly pay and a wonderful family atmosphere. Apply today for fast consideration!

Summary of Position:

• Serves as HR Payroll Coordinator for the facility(s). Processes payroll for hourly associates, HR-related documentation, responds to labor and employee relations issues, and is responsible for maintaining and updating files for all facility associates. Assists facility management and associates with daily Human Resources-related questions. The person in this position also assists the Office Manager, Terminal Manager, and/or Human Resource Manager/Generalist with special projects.

Essential Functions, Duties, and Tasks:

1. Process weekly payroll for 200+ hourly associates.
2. Review time and attendance system for completeness and accuracy ensuring a low risk of payroll errors to associates in compliance with local, state, and Federal laws.
3. Consults with managers and supervisors as needed to complete payroll accurately and timely.
4. Produce weekly and monthly payroll reports.
5. Enter and track all payroll adjustments and reconcile weekly payroll.
6. Ensure payroll checks are mailed weekly and rail payroll sheets are received daily.
7. Conduct audits of various payroll, benefit, or other HR programs to ensure accuracy, compliance, and productivity, and recommend any corrective actions or process improvements.
8. Reconcile monthly amounts for Union dues/initiation fees, and pension programs and submit for approval/payment within timelines established within the Collective Bargaining Agreement and corporate standards.
9. Accurately maintain the Human Resource Information System records using the appropriate Payroll Status Change Forms including new hires and updates.
10. Review forms and supporting documentation and determine excused or unexcused absences for the issuing of attendance-related corrective action according to the Collective Bargaining Agreement; enter the information into the time and attendance system; exceptions referred to HR or Terminal Manager for approval.
11. Process and track disciplinary reports for completion within established time deadlines.
12. Process hourly associate time off requests and submit timely monthly reports.
13. Prepare packets and conduct orientation for new hires.
14. Enter, update, and maintain all employee files including personnel, medical, safety, and training records in accordance with company standards and applicable legal requirements.
15. Promote positive employee relations by building trust and fostering positive working relationships through an open door policy and in accordance with the company's Mission, Vision, and Values.
16. Explain and track monthly FMLA hours and submit completed paperwork to Corporate Benefits.
17. Investigate and resolve issues, concerns, and complaints in a timely manner, seeking Terminal Manager and/or Regional HR Management input as needed.
18. Coordinate the distribution and intake of FMLA packets and work with the HR Manager regarding hourly associates who may have unusual leave or accommodation requests.
19. Answer hourly benefit questions, research information as necessary, and maintain contact with Corporate Benefits for any updates or changes.
20. Maintain and update Seniority List and maintain facility HR-related logs such as Termination Logs, Disciplinary Logs, etc.
21. Track probationary employees and ensure benefits enrollments, benefits status changes, and wage changes are completed in a timely manner.
22. Complete unemployment claim responses, appeals, and employment verification forms in collaboration with the HR Manager.
23. Process corrective action forms and terminations following established company processes.
24. Maintain and update State and Federal posters as required.
25. Able to react to sudden changes in priorities and handle other essential tasks as assigned.
26. Able to multi-task in an often disruptive environment.
27. May interview candidates at the request of management and/or participate in recruiting events as needed.
28. Any other duties as assigned by the Terminal Manager.

Knowledge, Skills, and Abilities Required:

• Three to five years' experience in HR or payroll, or equivalent combination of education and experience.
• Three years' experience using a time and attendance system and HRIS system in a union environment, preferably in manufacturing or logistics.
• Knowledge and ability to apply payroll and accounting practices, principles, and procedures to everyday business situations.
• Able to react to change productively and handle other essential tasks as assigned in a cooperative, positive manner.
• Ability to multi-task and function effectively under pressure.
• Must possess good written and verbal communication skills.
• Provides support and assistance to help the facility, peers, coworkers, and associates function in a team environment.
• Organized and detail-oriented with the ability to self-identify and correct errors.
• Ability to complete work assignments with a high degree of accuracy.
• Must treat all associates with respect and dignity.
• Positive demeanor.

Education, Experience, and Minimum Requirements:

• Organized, detail-oriented, and multitasking abilities are required.
• The candidate must possess an excellent level of computer skills and the ability to use Outlook, Word, and Excel.
• Experience aligning practices with a Collective Bargaining Agreement.
• Ability to meet and deal effectively and politely with customers, associates, and the general public.
• High School diploma required; Associate's Degree preferred.
• Three years' verifiably experience processing hourly payroll.
• Experience with employee onboarding, administering benefits, and payroll.
• Strong verbal and written communication skills in English required.
• Must be willing to submit to a background check review and drug screen.
• Valid driver's license and ability to maintain the same during employment.

Preferred Requirements:

• PHR or SHRM-CP preferred
• Associate's or higher degree preferred
• Three year's experience processing payroll in a Union environment preferred and/or three years' experience processing payroll in a manufacturing or logistics environment preferred.

Auto Warehousing Company, including its subsidiaries, is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.