HR Administrator - Temporary Contract

HR Administrative Support

The HR Administrator provides administrative and operational support to the HR Business Partner (HRBP) team, ensuring the smooth execution of day-to-day HR processes. This role is primarily focused on coordination, documentation, and data management and plays a key role in maintaining efficient HR operations, handling administrative tasks, and supporting the employee lifecycle from an organizational and logistical perspective.

Key Responsibilities:

• Provide day-to-day administrative support to the HRBP team

• Coordinate meetings, agendas, and HR-related calendars

• Prepare documentation, presentations, and reports as required

• Manage shared HR inbox and route queries to the relevant stakeholders

• Maintain accurate and up-to-date employee records in HR systems

• Prepare standard employee documentation

• Ensure proper filing (digital and/or physical) of employee documents

• Support data updates (new hires, changes, terminations) in HR systems

• Support and coordinate HR processes such as onboarding, offboarding, and internal moves

• Track and follow up on required documentation and approvals

• Ensure administrative steps are completed accurately and on time

• Compile and validate data inputs for payroll processing

• Track absences, holidays, and other employee data

• Support administration of employee benefits (enrolments, changes, queries redirection)

• Extract and prepare basic HR reports (headcount, absences, etc.)

• Ensure data accuracy and consistency across systems

• Support audits and documentation reviews

• Ensure compliance with administrative processes and internal procedures

• Identify opportunities to improve administrative workflows and efficiency

• Support ad hoc tasks and projects within the HR team

Skills & Competencies

• Strong administrative and organizational skills

• High attention to detail and accuracy

• Ability to manage multiple tasks and priorities

• Strong coordination and follow-up skills

• Discrete and professional handling of confidential information

• Good communication skills (primarily for coordination and support)

• Proficiency in MS Office

Profile & Experience

• Previous experience in administrative roles (HR experience is a plus, not required)

• Comfortable working with data and documentation

• Structured, reliable, and service-oriented mindset

• Ability to work in a fast-paced, support-driven environment

Reporting Line

• Reports to HR Manager / HRBP Lead