Student Assistant - Grant Support

Student Assistant - Grant Support

The Student Assistant – Grant Support performs administrative tasks in support of the Charitable Agreement Development Services team at ASU Foundation. The student assistant will work in different areas within the Charitable Agreements Development Services team with the primary purpose of providing support for gift and grants agreements. Key responsibilities include database entry, monitoring team email inbox, account research, report preparation, file scanning and electronic file management, facilitating agreement preparation, signatures and final distribution.

This position will report directly to the Charitable Agreement Manager and is expected to work approximately 20 hours per week, primarily on Mondays and Fridays. Additional availability during the non-school year if desired.

What You'll Do

• Receives, distributes, and tracks electronic documents
• Prepares miscellaneous forms, summaries, and cover pages/memorandums
• Prepares database reports generated from tracking database
• Receives and responds to agreement team emails
• Examines finance and donor records for account history
• Organizes, files and/or scans legal documents and agreements
• Performs DocuSign tasks
• Drafts and sends internal distributions of fully executed agreements
• Assists with document projects as needed
• Assist with new account requests and opportunity numbers, as appropriate
• Other duties as assigned

What You'll Need

• Collaborative style, combined with the ability and desire to work in a team-based environment
• Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone/Zoom
• Ability to work both independently and as part of a team
• Ability to maintain a high degree of confidentiality and responsibility regarding information related to ASU Enterprise Partners, its affiliates and university business and confidential prospect information
• Ability to prioritize and manage time effectively
• Attention to detail and thoroughness in completing assigned duties
• Highly organized and able to handle multiple projects
• Ability to quickly learn new software programs as needed
• Knowledge of Microsoft Excel, Word, Outlook and PowerPoint
• Problem solver who can take initiative and set priorities while being flexible
• Ability to maintain a high degree of discretion and judgement
• Familiarity sending and responding to email correspondence in a timely manner
• Knowledge of Adobe Acrobat and DocuSign
• Knowledge of SharePoint, OneDrive and document sharing

Relevant Qualifications

• A current student at Arizona State University pursuing a degree in a related field with a willingness to learn and ability to work well with others. The student must be willing to sign and abide by a confidentiality agreement.

Preferred Education and Experience

• A current student at Arizona State University pursuing a degree in Nonprofit Leadership & Management, Legal Studies, Business Law, or completed coursework in a related field.
• Basic knowledge or familiarity with business law and/or general understanding of the use of contracts and agreements in the workplace.

Benefits

• Hybrid work schedule. We work from home two days a week!
• $30 bi-weekly cell phone reimbursement
• Hands-on experience in a professional environment
• Professional development plans
• Opportunity to network with ASUEP leaders and other ASU students
• Access to LinkedIn Learning and their 8,000+ courses
• Professional skills workshops

About ASU Enterprise Partners

ASU Enterprise Partners is a nonprofit organization whose mission is to provide an ecosystem of services to create solutions and generate resources to extend Arizona State University's reach and advance its charter. ASU Enterprise Partners supports ASU and several affiliates, including the ASU Foundation for a New American University, ASU Outreach Hub, ASURE, NEWSWELL, Skysong Innovations and University Realty.

ASU Enterprise Partners is home to several Centers of Excellence whose purpose is to provide professional services to its affiliates. The Centers of Excellence include Finance, General Counsel, Investments, Public Relations and Strategic Communications, Human Resources, Facilities and Operations, Data Analytics and Insights Planning, Budgeting and Strategy, and Technology and Solutions.

At ASU Enterprise Partners

We serve ASU and one another with integrity, trust and compassion.

We engage step up, own it, collaborate.

We innovate continuously, fearlessly, make decisions and take risks.

We care that everyone feels respected and valued for who they are.