Strategic Business Operations And Execution, Project Coordinator

Join Our Team at Astellas

Do you want to be part of an inclusive team that works to develop innovative therapies for patients? Every day, we are driven to develop and deliver innovative and effective new medicines to patients and physicians. If you want to be part of this exciting work, you belong at Astellas!

Astellas Pharma Inc. is a pharmaceutical company conducting business in more than 70 countries around the world. We are committed to turning innovative science into medical solutions that bring value and hope to patients and their families. Keeping our focus on addressing unmet medical needs and conducting our business with ethics and integrity enables us to improve the health of people throughout the world.

This position is based in Northbrook, Illinois. Remote work from certain states may be permitted in accordance with Astellas' Responsible Flexibility Guidelines. Candidates interested in remote work are encouraged to apply.

Purpose and Scope

The primary focus of this position is to provide administrative support effectively and proactively to the Functional Unit ensuring the smooth operation of day-to-day activities; maintenance of divisional systems, files and records; acting as a liaison between the leadership team and internal/external stakeholders; substantive project support on an ongoing basis. Additionally, this position is to be an active and contributing member of functional teams by supporting the Functional Unit in a variety of tasks as delegated by functional management. Responsibilities include but are not limited to SharePoint Site/MS Teams administration, Homepage administration and budget support.

Essential Job Responsibilities

• Executive Support: Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Communication Management: Handle phone calls, emails, and other forms of communication on behalf of executives, prioritizing requests and ensuring timely responses.
• Meeting and Event Coordination: Organize meetings, conferences, and events, including scheduling, preparing agendas, taking minutes, and following up on action items and onsite (e.g. ALSC) support when needed.
• Travel Coordination: Book and coordinate all travel arrangements, including flight, hotel, and transportation, as well as Concur management.
• Office Management: Oversee office supplies, equipment, and other administrative needs to ensure smooth office operations.
• Project Assistance: Provide support on special projects and tasks as requested by the executive team.
• Confidentiality: Handle sensitive information and documents with discretion and in compliance with company confidentiality policies.