Operations Admin For Luxury Property In Miami Beach

Operations Admin

The operations admin plays a crucial role in supporting project management activities and ensuring the smooth operation of various administrative tasks. This position requires a detail-oriented individual who can manage multiple responsibilities efficiently while maintaining a high level of organization. The Project Administrator will coordinate with team members to facilitate project execution, maintain documentation, and provide essential support to ensure project procedure and efficiency.

Responsibilities

• Assist in the planning and coordination of projects from commencement to completion.
• Maintain accurate project documentation, including schedules, reports, and meeting minutes.
• Perform data entry tasks to update project databases and tracking systems.
• Proofread documents for accuracy and clarity before distribution.
• Manage office operations, including scheduling meetings and coordinating logistics.
• Serve as a point of contact for team members, consultants, and community regarding project updates and inquiries.
• Utilize communication systems to coordinate with management and team members.
• Support financial tracking for budget management and costs reporting.
• Provide administrative support, including clerical tasks and personal assistant duties.

Abilities

• Proficiency in general applications for document creation and collaboration.
• Strong proofreading skills to ensure refined quality documentation.
• Experience with data entry tasks to maintain accurate records.
• Familiarity with office management practices to enhance operational efficiency.
• Knowledge of effective communication with management and project team.
• Previous experience in a similar role is advantageous, but not required.
• Ability to type efficiently and accurately to support documentation needs.
• Strong organizational skills with the ability to prioritize tasks effectively.

This position is ideal for individuals looking to contribute their architectural, project management, and administrative experience in a dynamic project environment while supporting team success through effective management of tasks and communication.

Requirements

• High school diploma or equivalency required.
• Experience/Knowledge with Receiving:
• Previous experienced preferred
• Strong customer service, communication, and interpersonal skills required.
• Effective written and verbal communication skills.
• Multiple language fluency is desirable.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.