(temporary) Employee Services Compliance Specialist

Employee Services Compliance Specialist

This is a temporary role, supporting Aspire's Human Resources team. This position is located in Oakland, CA. The Employee Services Compliance Specialist is a critical role that will work closely as an integral part of the Employee Services team to provide support, with a specific focus on day-to-day operations within the team. The Specialist will manage a series of compliance support tasks, verify employment, oversee teacher residents, and support legal requests. The job will require a keen eye for detail, the ability to multitask several projects, and enjoyment of a fast-paced, team environment.

Essential Duties & Responsibilities:

Project Management and Compliance:

• Work with the Employee Services team to ensure the teams' priorities, initiatives and goals are met.
• Manage, initiate and drive processing New Teacher Residents full cycle, including sending onboarding, overseeing compliance, and on/off boarding.
• Manage, initiate and drive SafeSchools manage deployment on a yearly basis, reporting, compliance and support with inquiries.
• Collaborate with the Employee Services team to update MyAspire intranet.
• Manage all aspects of compliance.

1. TB for existing hires. Ensure that data is being reviewed on a monthly basis to ensure that compliance is met, specifically TB expiration.
2. Quarterly audits to confirm I-9 verifications are complete for new hires.
3. As a custodian of record ensure that subsequent arrests are being reviewed by the Director of Employee Services, Employee Services Managers, and Legal with urgency and timely.
4. Maintain the DOJ billing processing and reporting.
5. Maintain the DOJ/TB clearances for volunteers and contractors.
6. Manage Audits, including generating data and reports.
7. Compliance Posters, order, communicate, and distribute the required updates to our schools and regional offices.

• Support the Employee Services Managers with Tuition Reimbursement when needed – entering for processing and communicating with teammates if follow up is needed.
• Support the Analyst with Onboarding during the summer season or when needed.
• Verification of employment, including loan forgiveness, income request from lenders, district requests.
• EDD – managing EDD files and claims.
• Manage, initiate and drive the process for Reasonable Assurance, working with our school Business Managers, Principals and Employee Relations.
• Vaccination Records.

Customer Service:

1. Zendesk: Answers HR emails and route emails accordingly.

Administrative Support:

1. Maintain and support audits of personnel files/payroll files, records and e-file system for Employee Services and Payroll, including files for Subpoenas and legal claims.
2. Invoice Employees returning from Leaves.

Qualifications:

Required knowledge, skills & abilities:

• High level of flexibility and professionalism.
• Excellent organization, time management and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple tasks concurrently and timely to meet deadlines.
• Excellent written and verbal communication skills.
• Excellent attention to detail and organization.
• Process oriented and driven.
• Excellent analytical skills and have the ability to assimilate information quickly.
• Ability to think strategically and tactically.
• Ability to work both individually and in a team environment.
• Working knowledge of Excel, Word and Outlook.
• Outstanding customer service skills.
• Excellent communication and organizational skills.
• Ability to be proactive and take initiative within their own work.
• Proficient in Microsoft Office Tools, specifically Outlook, Powerpoint, Word, Excel and OneNotes.
• Proficient in Google Workspace, specifically Drive, Docs, Sheets, and Slides.
• Demonstrate knowledge of, and support, Aspire Public Schools mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Perform other related duties as required and assigned.

Minimum educational level:

• High School Diploma or equivalent job skills.

Experience required:

• Minimum 2 years related experience in a fast pace environment.
• Experience working in a K-12 school environment preferred.

Physical requirements:

• Stand, walk or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift and/or carry up to 30 pounds to shoulder height.
• Repetitive use of hands (i.e. fine manipulation, simple grasping, and power grasping).
• Demonstrate normal depth perception.
• Sitting, walking or standing for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone.
• See and read a computer screen and printed matter with or without vision aids.
• Hear and understand speech at normal levels and on the telephone with or without auditory aides.

Work authorization requirements:

• Clear the Department of Justice background screening.
• Authorized to work in the United States.
• Provide health (TB) clearance (renewal every four years).

Compensation: Aspire offers its employees a competitive salary and benefits, including paid time off, 100% core health benefits coverage on select plans, life insurance, long-term disability, participation in a California state retirement plan, a tuition reimbursement plan, and an adoption assistance program for eligible teammates. The salary range for this position is based on the number of years of experience in the same or a similar role: $27.25 - $35.95 per hour.

EEO STATEMENT Aspire Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

This position description is intended to describe the general nature and level of work being performed by people assigned to this position. This document does not encompass all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.