Administrative Assistant - Catering Sales

Catering Sales Administrative Assistant Legends Global, Moscone Center - Hospitality Division

Join our team and be at the center of unforgettable events!

We are looking for a highly organized, customer focused Catering Sales Administrative Assistant to support our dynamic Catering Sales Team. In this fast-paced role, you will be the first point of contact for clients and a key partner behind the scenes, helping bring events to life from start to finish.

What You Will Do...

As the hub of our office and Catering Sales operations, you will:

• Serve as the welcoming face of our main office, greeting clients, vendors, and guests
• Answer and direct incoming calls with professionalism and care
• Support Catering Sales Managers by preparing and sending menus and contracts to prospective clients
• Process and distribute key event documents, including Banquet Event Orders, daily reports, signage, and updates
• Assist with weekly Sales Department scheduling
• Manage incoming and outgoing mail
• Keep the office organized, clean, and running smoothly, including ensuring kitchen areas are stocked
• Jump in to support special projects and tasks from Sales and Exhibitor Managers

What We Are Looking For...

We are seeking someone who thrives in a collaborative, high energy environment and enjoys multitasking with purpose:

• Excellent communication and customer service skills
• Professional phone etiquette and a welcoming presence
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office, including Word and Excel
• Ability to manage multiple priorities in a fast-paced setting
• Comfort working with cross functional teams and diverse clients
• Basic knowledge of food, beverage, or hospitality operations is a plus

What to Expect...

• A fast paced, team oriented environment where no two days are the same
• Opportunities to interact with clients and support high profile events
• A role that keeps you engaged, active, and connected across departments

Physical Requirements...

• Ability to sit, stand, and walk for extended periods
• Regular use of hands and communication skills in a busy office setting

Why Join Us?

At Legends Global, we do not just host events, we create experiences. Be part of a team that values collaboration, professionalism, and excellence in hospitality.

Equal Opportunity Employer Statement Legends Global is an Equal Opportunity and Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply. VEVRAA Federal Contractor.

COMPENSATION $28.00-35.00 PER HOUR