Marketing Winning Work Coordinator

Marketing, Communications and Business Development

At Arup we're dedicated to shaping a better world. Our purpose, shared values and collaborative approach have set us apart for over 75 years. We solve the world's most complex problems and deliver what seems impossible, with curiosity and creativity. We're a thriving and growing organisation which offers you many possibilities to shape a better world, and your future.

In an increasingly competitive marketplace, our Marketing, Communications, and Business Development (MCBD) team enables Arup to build and protect our reputation, deepen client relationships, win quality work, and attract top talent. This role will be key in achieving our strategic market and client ambitions. We are seeking to hire a (Geography-Business) Marketing Winning Work Coordinator to strengthen our MCBD function.

The Opportunity

The Marketing Winning Work Coordinator provides professional input to support winning work activities within the geography. The role provides operational and proposal support across the pursuit and bid lifecycle, ensuring alignment with business priorities and established winning work practices.

The Coordinator works closely with bid directors, bid managers, and technical teams to support pursuit planning, proposal development, and interview preparation, contributing to high-quality client submissions. The work requires a strong understanding of the Arup value proposition and our services, the industry and markets in which we work, and the clients and collaborators we work with and our people delivering the work.

Key Responsibilities

• Works with Bid Directors and Bid Managers throughout all stages of the pursuits process.
• Supports bid coordination to deliver compelling, client-focused submissions.
• Liaises with technical teams, schedulers, project managers and other contributors for timely receipt of information required to meet internal and external (client) deadlines and priorities.
• Coordinates content for Arup's bid and pitch documents.
• Works with MCBD contributors (writers, editors, graphic designers, client managers, etc.) to support messaging, and proposal quality.
• Captures project win nuggets to share internally and in collaboration with the broader MCBD team promote new project wins internally and externally, as appropriate.

CRM and Systems

• Uses CRM and bid systems throughout the bid lifecycle, supporting data integrity and pipeline reporting.
• Knowledgeable in the use of best practice tools, templates and resources to support effective pursuits and bidding to enhance effectiveness across the wider business.
• Updates bid data in the use of bid sites, SharePoint databases and CRM.

Market and Client Focus

• Support client-facing activities including research to support positioning activities and providing input on presentations and interview preparation.

Requirements

Qualifications and Accreditations

• Degree, postgraduate qualification in Marketing, Communications, Business Development or other relevant qualification.
• Certification with APMP desirable.

Knowledge and Experience

• 3+ years' relevant experience supporting pursuits and bids.
• Experience of bid delivery at a local office geography scale.
• Knowledge of AEC bidding and procurement methods.
• Working with the technical staff and marketing team to ensure proposal process is followed, and to ensure quality and consistency in all proposal/qualification documents.
• Experience with CRM pipeline management and data management tools.
• Be a valuable member of the firm's professional team by maintaining and enhancing the culture and core values of Arup.

Skills and Attributes

• Strong skills in analysis and problem-solving.
• Strong communication and interpersonal skills.
• Proficiency in marketing and communications related technologies such as Microsoft, Powerpoint and Adobe Creative Suite.
• Experience working with brand guidelines.
• Ability to work in a fast-paced, dynamic environment.
• Strong time management skills.
• Maintains collaborative working relationships with peers, leaders and other stakeholders.
• High level of personal integrity, professionalism, and inclusive leadership. Commitment to exemplifying Arup's aims, particularly those of being a 'humane organisation', maintaining 'quality of work', and 'straight and honourable dealings'

What we offer you

At Arup, we care about each member's success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Benefits at Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families while keeping costs low. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. As a member of Arup, everyone shares in our success through a global profit share scheme (payments are dependent on the firm's financial performance). Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our 401(k) plan with up to 10% company match to help you save for your future.

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

Hiring Range – The good faith base salary hiring range for this job if performed in New York is $80,000 to $90,000 per year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of New York will differ.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

Our Application Process

We will be reviewing our candidates for this position on a rolling basis. Once you have applied you will be evaluated and potentially moved on to the next round, at which point a member of the talent resourcing team will reach out to you directly.

Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability.

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