Human Resources Coordinator

HR Coordinator

Shape a future with purpose at Arup in Copenhagen. HR Coordinator with strong administrative and digital skills. Arup is an independent firm of engineers, consultants, designers, planners and technical specialists offering a broad range of professional services worldwide. Founded in 1946, Arup is the creative force behind many of the world’s most prominent projects such as the Sydney Opera House, the Birds Nest Stadium in Beijing, the Øresund Bridge, and other globally unique and distinctive projects. At Arup, we take pride in shaping iconic projects that combine innovation, sustainability, and functionality. In Copenhagen, we are a growing, dynamic office of 80 staff, with a mix of Danish and international talents, and our office is located in the heart of Copenhagen centre.

About the Role

Our Human Resources team is looking for a passionate HR Coordinator to support the administration of HR functions and enhance employee experience. Working closely with the HR Manager, you will help ensure smooth people processes for our colleagues while also gaining exposure to the broader HR agenda.

You’ll join the Business Services team in Denmark, a dynamic group of professionals from a range of disciplines, including Administration, IT, Facilities, Finance, and HR. Together, we provide first-class support to our colleagues in the Copenhagen office. We’re known for our collaborative spirit, quick problem-solving, and a good dose of humour (not to mention our great sense of fashion and excellent playlists). We’re excited to welcome someone who will help us keep things running smoothly and make the office an even better place to work.

Furthermore, you’ll be part of a vibrant European HR network, connecting with over 30 colleagues across Europe. We’re currently working on making our processes more efficient and aligning them across countries to strengthen collaboration and create a more seamless experience for everyone involved. It’s a great opportunity to collaborate across borders and drive positive change.

The Opportunity

This is an exciting opportunity for someone who thrives in a fast-paced environment and is motivated by efficiency, structure, and a desire to grow within HR. You will play a key part in maintaining high-quality HR services, while being encouraged to drive our continuous improvement and develop and explore other areas of HR such as employee engagement and HR data analysis. If you’re someone who finds energy in structured processes but is also curious about the wider HR function, this role could be the perfect next step in your career.

As an HR Coordinator at Arup, you will:

• Support HR operations by managing administrative tasks, assisting leaders with employee matters, and providing a seamless experience for staff throughout the entire employee lifecycle.
• Own and maintain accurate employee records and HR data across multiple systems, ensuring compliance and supporting seamless HR operations.
• Lead the onboarding and offboarding processes to deliver a smooth, positive experience for new hires and departing employees.
• Manage employee leave requests and benefits programs, balancing diverse needs while maintaining fairness and consistency.
• Support recruitment and coordinate our attendance at job fairs in collaboration with Talent Acquisition.
• Collaborate with our external partner to prepare timely and accurate monthly payroll.
• Partner with leaders to address employee-related matters and provide guidance on HR policies, best practices, and people-related processes.
• Drive improvements in internal HR processes and contribute to meaningful projects such as diversity, equity, and inclusion initiatives, supporting the development of a dynamic workplace culture.

Is this role right for you?

You have a strong sense of structure, detailed-oriented approach, and a genuine interest in supporting systems, processes, and people. You have at least 3 years of experience working in Human Resources in Denmark. You’ll also bring:

• Solid understanding of Danish labour law and HR practices.
• The ability to manage multiple tasks effectively and stay organised in a fast-paced environment.
• High level of discretion and professionalism when handling sensitive information and personal data.

Requirements

• A master’s degree in HR, Business Administration, Law, or related fields – with strong academic results.
• Strong administrative experience in a busy team (HR administration experience an advantage).
• Strong data administration and system experience and skills including MS Office.
• Ability to work independently and collaboratively across multiple tasks.
• Experience with payroll processes and managing a payroll vendor.
• Experience or interest in digital process optimization, including automating forms, onboarding steps, and HR workflows.
• Comfortable using HR systems and digital tools; experience with data visualization or reporting platforms like Power BI, Excel dashboards, or similar.
• Fluent in English and Danish.

What we can offer

• A diverse office environment with staff members from all over the world Collaborate with colleagues worldwide.
• Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
• Frequent social events like canal boat rides, picnics, summer and Christmas parties, pool tournaments, and much more.
• Benefits including private health insurance, a gross salary scheme, and other employee perks.
• The chance to be part of a collaborative team and work closely with your manager, fostering personal and professional growth.

Are ready to shape a better world? Please send your CV and motivation in English. You are welcome to include your motivation in a cover letter or as a short paragraph in your CV - just make sure it gives us a clear sense of what you want the job and what you can bring to the role. We encourage you to apply even if you don’t meet every requirement listed above — we value diverse perspectives and experiences. However, please note that fluency in Danish is essential for this role.