Event Marketing Operations Administrator

Corporate Event Marketing Support

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what's right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you'll find more than a job; you'll find a culture built on trust, driven by collaboration, and sustained by the belief that we're better together.

Gallagher GCoE LatAm is part of Gallagher's global network of Centers of Excellence, designed to deliver scalable, high-quality, and cost-effective solutions. Guided by enterprise priorities and a commitment to long-term value creation, GCoE LatAm positions itself as a dynamic and future-ready partner for our businesses and our people. What makes us different is The Gallagher Way, our shared commitment to doing business the right way, supporting each other, and creating opportunities to learn and grow.

Through strategic service planning and the power of global talent, we drive operational efficiency, innovation, and sustainable growth across the region while fostering a collaborative environment where every colleague is valued, respected, and encouraged to explore new ideas. At GCoE LatAm, you'll find more than a place to work. You'll discover a culture where curiosity is celebrated, career journeys are supported, and the impact of your contributions can be seen around the world.

Seeking a highly organized and detail-oriented individual to help support Gallagher's Corporate Event Marketing team. This role will focus on managing team expenses, bill payments, and assisting with ticket management for select large-scale partnerships. The ideal candidate is proactive, dependable, and thrives in a fast-paced environment. Must be able to communicate effectively across different levels of the organization and meet deadlines for multiple projects.

How You'll Make An Impact

Expense Management: Process and reconcile expense reports accurately and in a timely manner. Ensure compliance with company policies and maintain proper documentation.

Bill Payment Coordination: Manage vendor invoices and payments for the entire team. Track and monitor payment schedules to avoid delays.

Ticket Management: Assist with ticket allocation and distribution for major partnership events. Maintain organized records of ticket inventory and distribution.

Administrative Support: Provide general administrative assistance to the team as needed. Maintain accurate records and assist with reporting tasks.

About You

Proven experience in administrative or finance-related roles. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite and expense management tools (Concur). Excellent communication and problem-solving abilities. Familiarity with payment processes.