Vendor Operations Coordinator II (100% Remote) - Remote Eligible

Join Our Community of Food People!

This position has been segmented "Remote Anywhere" meaning the work is completed 100% remote anywhere in the U.S. except Hawaii or United States Territories.

This role ensures accurate and timely resolution of vendor and supplier disputes via phones and cases. This includes researching and resolving inquiries, processing payments, and providing support to vendors and internal stakeholders in a high volume environment. The role is also responsible for maintaining high-quality output and adhering to established department standards.

Become a US Foods® Associate!

Ready to build a career with a company that's leading the foodservice industry? We help you make it!

Schedule:

Mon – Fri

8 hour day with start time flexible between 6 am – 8 am AZ time

Benefits: Full US Foods Benefits – DAY 1! medical, dental, vision, 401K, life insurance, and much more!

US Foods is one of the largest food distributors with a culture and history of promoting from within, excellent training programs and a continuous improvement focus.

Essential Duties and Responsibilities:

Vendor Support:

Provide first-line phone support to vendors during normal business hours.

Follow up with vendors on inquiries requiring additional investigation or assistance.

Resolve cases in HPSM daily, including reviewing and validating bills of lading, identifying offsets, and coding and initiating approved payments.

Provide backup support for various vendor programs, such as SIB, division deductions, short payments, and EZ Claims.

Supplier Portal:

Grant user access to the supplier portal.

Assist vendors with portal group setup.

Conduct portal walkthroughs and provide coaching to vendors on portal usage.

Policy and Procedure Adherence:

Ensure vendors understand and adhere to company policies and procedures for dispute resolution.

Cross-Functional Collaboration:

Collaborate with market procurement and finance teams to resolve trade, expense, and deduction issues.

Assist field HPSM users with questions and guidance.

Identify and address potential issues with vendors, procurement processes, and receiving procedures to improve overall productivity.

Project Support:

Participate in and complete assigned projects as directed by supervisors or managers.

Relationships:

Internal: Accounting, Finance, Regional Markets, Leadership and peers.

External: Manage the relationship with vendors and Accenture partners, interacting with various levels of client services and management.

Work Environment:

Remote: This role is fully remote, and the associate is expected to perform assigned responsibilities from a home-based environment using Arizona time zone.

Minimum Qualifications:

Three years AP experience

Education: High school diploma or general education degree (GED) is required.

Preferred Qualifications:

Three or more years experience in a business environment or college degree

Proficient in Basic Excel is required

Advanced Excel is preferred i.e., basic formulas, V-Look Ups & Pivot Tables

Basic Word and Outlook skills; Intermediate PeopleSoft Financial experience is preferred.

Familiar with data query/data management tools extremely helpful (Access, SQL, Business Objects)

Strong verbal and written communications skills are required

Ability to work effectively in a dynamic, team-oriented environment and interact with a variety of associates (all levels), external customers and vendor community in supportive and positive manner.

Strong attention to detail and flexibility to work within an environment of changing priorities.

Strong analytical and data manipulation skills.

Self-starter with the ability to streamline functions and passion to learn and grow

Strong analytical skill preferred

This role will also receive : overtime compensation?

Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here.

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state minimum wage thresholds). The expected base rate for this role is between $17 – $25

US Foods is one of America's great food companies and a leading foodservice distributor, partnering with approximately 300,000 restaurants and foodservice operators to help their businesses succeed. With 28,000 employees and more than 70 locations, US Foods provides its customers with a broad and innovative food offering and a comprehensive suite of e-commerce, technology and business solutions. US Foods is headquartered in Rosemont, Ill., and generates more than $28 billion in annual revenue. Visit www.usfoods.com to learn more.

US Foods may collect personal information from you in connection with the application process. US Foods complies with the California Privacy Rights Act of 2020, and its policy may be found here.

US Foods, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by applicable law.

Know Your Rights

Pay Transparency policy statement is available here

US Foods is committed to working with and providing reasonable accommodation to individuals with disabilities. If reasonable accommodation is needed to participate in the interview process or to perform essential job functions, please contact our US Foods Application Accommodation Line at 866-960-5886. You will be prompted to leave a message. Please state the specifics of the assistance needed and your contact information. A member of our HR department will return your call within two business days.