Temporary Onboarding Operations Associate - tempe

Temporary Onboarding Operations Associate

Support transactional activities of the onboarding process as part of the hub operations for assigned OpCo.

The Temporary Onboarding Operations Associate is responsible for ensuring our customers – including but not limited to contract employees, clients, program offices, and alternative delivery teams – receive superior post-offer screening support as well as on-boarding and off-boarding support.

Responsibilities:

Key Responsibilities:

Candidate process and pre-start documents

+ Provide world class customer service in every interaction to ensure a quality candidate experience

+ Receive and review onboarding trigger (ESF, SIF, or other forms)

+ Communicate all pre-employment screen requirements to the CSA, and coordinate contractor orientations, I9s, and other local onboarding requirements with the local field office

+ Ensure all potential contract employees adhere to pre-employment screen guidelines and are removed from the process if they are not compliant

+ Enter and manage background, drug testing and medical screening process for contractors

+ Manage the HR folder process to ensure onboarding paperwork is completely in a timely manner

+ Emphasize usage of Direct Deposit or electronic deposit and CashPay to all contractors and clients

+ Provide pre-employment documents and screen requirements to the candidate for review and signature

Client requirements management

+ Ensure client pre-employment requirements, forms, policies, and documents with regard to onboarding are kept current and validated with Compliance departments.

+ Manage client requirements for the onboarding packet (e.g. authorization forms, drug tests, background checks etc.) and update the Candidate Tracker with contractor data until candidate is cleared to start

Candidate data and lifecycle management

+ Ensure that candidate information is set up in the system and appropriate provisioning is complete (security, email accounts, asset re-allocation for job/position changes)

+ Ensure accurate and timely entry of candidate data, onboarding process updates, and all other required documentation within the onboarding and compliance process

+ Document all candidate/contractor touchpoints and communicate updates in a timely manner

Compliance and issue resolution

+ Support issue resolution with regards to the Onboarding process, including working closely with the field office to communicate required activities that need to happen in the field, and interacting with contractor for the required follow-ups with a goal of ensuring customer satisfaction and timeliness

Candidate off-boarding

+ Manage and communicate off-boarding requirements

+ Manage candidate off boarding, including termination notification, completion of unemployment data, meetings and hearings

Qualifications:

Competencies:

+ Ability to prioritize, organize, problem solve and meet deadlines and goals

+ Ability to communicate effectively and provide follow up

+ Capability of working in a team oriented environment that is fair, open and honest

+ Thorough knowledge of business policies and human resource practices

+ Excellent written/oral communication and interpersonal skills

+ Strong decision making ability

+ Integrity and ability to maintain confidentiality and personal credibility

+ Ability to tackle complex issues and develop innovative, practical solutions

+ Understanding of the Allegis organization; context, complexity, dynamics, key issues and driver

+ Understanding how information impacts the operating company and how data will be used to support operating company decisions

+ Action and detail oriented; able to prioritize while handling multiple tasks

Qualifications:

+ 2 + years' experience in a customer service related position

+ Associates degree or two years of applicable experience in customer service

+ BA/BS degree in Human Resources, Business, and Accounting preferred

Personal Attributes:

+ Natural team player

+ Confidential and diplomatic

+ Self-starter/initiator

+ Critical thinker

+ Seeks growth and self-improvement

+ Flexible

+ Resilient/composed

+ Self-aware

Compensation /Benefits:

$21.63/hr and eligible for overtime + bonus (quarterly)

Job Locations US-AZ-Tempe

Job ID 2025-12960

TEKsystems is a equal opportunity employer and will consider all applications without regard to race, genetic information, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.