Sales Administrator (EMS)

Sales Administrator

EMCOR Mechanical Services has an opportunity for a Sales Administrator in Tempe, AZ or Norristown, PA. Ability to travel up to 15% is required. This is a hybrid role.

This role provides comprehensive support to the national EMS HVAC program manager, and sales team ensuring disciplined process execution, to increase sales opportunities and to successfully transition accounts to the operations team.

Essential Duties & Responsibilities:

• Ensure process execution of the account management process and activities
• Provide accurate, timely support to the sales team or other sales team members to ensure comprehensive synchronization of account management planning.
• Provide expertise in the national HVAC sales process and all necessary documents.
• Assist sales team members with updating Microsoft Dynamics CMMS.
• Effectively create, analyze, and provide reports through Microsoft Dynamics.
• Participate in and manage meetings as necessary.
• Provide proposal development support to RFP responses or RFQ requests related to maintenance or project opportunities.
• Provide scope development for maintenance sales team members.
• Collaborate with internal and external individuals to gather information for customer bids, quoted work, and projects.
• Effectively engage with vendors as needed to gather costs for services needed to complete proposals.
• Develop and compile bid terms related to the maintenance being quoted.
• Complete project binders or materials needed for client presentations.
• Amend, adjust, change scopes, bid terms, presentation documents, etc. as required or requested.
• Effectively interact with fellow Sales Team members and other departments.
• Attend product and sales training events as required.

Qualifications:

• Associate's degree or equivalent experience.
• 3+ years' experience working in administrative support at a construction/HVAC/building automation company.
• Advanced Excel and MS Office skills required.
• Experience with Microsoft Dynamics CMMS preferred.
• Self-Motivated and dependable.
• Exceptional organizational, attention to detail, and time management skills.
• Strong written and verbal communication and Interpersonal skills.
• Able to effectively present and analyze data.
• Ability to multitask and prioritize across several competing deadlines.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process – it is probably fraudulent.

Job Locations US-PA-Norristown | US-AZ-Tempe

ID 2025-47245

Company EMCOR Mechanical Services, Inc.

Category Administrative Services

Position Type Full-Time

Location Type Onsite