Office Services Clerk (phoenix, AZ) (#4004)

Office Services Clerk

We are seeking an Office Services Clerk for our Phoenix office to provide a range of administrative and office services support. If you excel in a professional environment and enjoy performing a variety of office tasks, then we would appreciate hearing from you. This is an in-office position, and the work hours are 8:30 a.m. to 5:00 p.m., Monday through Friday. In this role, you will:

1. Process daily mail; perform mail pickup and delivery at scheduled times. Maintain and supply the postage meter.
2. Maintain paper levels in copiers and printers daily.
3. Inventory and stock office and kitchen supplies.
4. Prepare legal records for electronic scanning, such as taping loose sheets, removing staples, and verifying consistent client information. Perform the scanning and quality control/validation process for legal documents.
5. Assist with large mailings.
6. Operate photocopy machine for large copying and scanning projects, as needed.
7. Call for photocopy machine repairs, as needed.
8. Prepare records for off-site storage. Coordinate delivery and retrieval of files from off-site storage vendor. Assist with annual document destruction, shred files as necessary.
9. Assist with lunch orders and event planning.
10. Set up and break down conference rooms for meetings and events.
11. Assist with outside deliveries.
12. Provide client services/receptionist coverage as needed, including back-up for breaks.
13. May be requested to perform other duties not listed above.

What we're looking for:

• High School diploma or G.E.D. equivalent.
• Prior reception and/or general office experience.
• Ability to communicate effectively with all levels of personnel.
• Ability to work independently and as part of a team.
• Good attention to detail.
• Good judgment in solving problems.
• Ability to ascend/descend a ladder to service the lights and/or access records files and supplies.
• Physical strength and agility to permit full performance of the duties of the position, including bending, walking and lifting up to 30 pounds.
• Preferred: Prior mailroom experience and knowledge of office equipment such as photocopier, scanner etc.
• Good knowledge of MS Office software applications.

About Dorsey: Dorsey & Whitney is an international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries. Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits.

One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:

• Mansfield Certification Plus (Diversity Lab)
• Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
• 100% rating on the Corporate Equality Index (Human Rights Campaign)
• Gold Standard Certification (Women in Law Empowerment Forum)
• Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)

Reasonable Accommodations: Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.

How to Apply: Dorsey & Whitney LLP accepts online applications. Please go to the "Careers" section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey's online application form. We are unable to accept application materials by mail or email. Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status. Dorsey & Whitney LLP participates in E-Verify.

Office Location: Phoenix, AZ