Seasonal Office Support Administrator

Seasonal Office Support Administrator

Seasonal Office Support Administrator

Scotch Plains, NJ / Hoboken, NJ

Business Operations – Corp Operations

Seasonal / On-site

Join Aprio and you will help clients maximize their opportunities. Aprio is a progressive, fast-growing firm looking for a Seasonal Office Support Administrator to join their dynamic team. This role has a strong focus on electronic document management, including scanning, organizing, and maintaining accurate digital records. This is a temporary, in-office role for the fall busy season, lasting from late September through late April 2026, with the possibility of extending a few additional months. This role will be split between two office locations: our office in Scotch Plains (3-4 days) and Hoboken (1-2 days). Candidates must be comfortable working from both locations as needed, based on team and business needs.

Position Responsibilities:

• Reception Duties:
• Greet clients and visitors in a friendly and professional manner.
• Answer and direct incoming phone calls, taking messages or transferring calls as necessary.
• Maintain a neat and organized reception area.
• Client Interaction:
• Assist clients with inquiries, appointments, and basic questions.
• Schedule appointments as needed.
• Ensure client confidentiality and handle sensitive information with discretion.
• Administrative Support:
• Manage and maintain the office calendar, scheduling appointments and meetings for the tax professionals.
• Sort and distribute mail, faxes, and other correspondence.
• Maintain electronic and paper filing systems for client records and office documents.
• Office Maintenance:
• Monitor and order office supplies, ensuring inventory is well-stocked.
• Keep the office clean, organized, and presentable for clients and staff.
• Report any maintenance issues to the appropriate personnel.
• Office Events:
• Schedule and Plan office events as coordinated by the National Office Manager.
• Maintain consistency in events across offices
• Order catering and any items needed to facilitate a successful event
• Data Entry and Record Keeping:
• Accurately input client information into tax software and databases.
• Organize and archive client files in accordance with established procedures.
• Assist in preparing and processing tax-related documents and forms.
• Team Collaboration:
• Work closely with tax professionals and support staff to facilitate efficient office operations.
• Communicate client appointments and special instructions to the tax preparers.

Qualifications:

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Previous experience in a receptionist or administrative role is preferred.
• Knowledge of tax-related terminology and procedures is advantageous.
• Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with tax software is beneficial.
• Excellent communication and interpersonal skills.
• Strong organizational abilities with attention to detail.
• Professional demeanor and a customer-centric attitude.
• Ability to handle confidential information with discretion and integrity.
• Time management skills to prioritize tasks and meet deadlines.

$22 - $37 an hour

The salary range for this opportunity is stated above. As such, an actual salary may fall closer to one or the other end of the range, and in certain circumstances, may wind up being outside of the listed salary range.

Why work for Aprio:

Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.

Perks/Benefits we offer for full-time team members:

Medical, Dental, and Vision Insurance on the first day of employment

Flexible Spending Account and Dependent Care Account

401k with Profit Sharing

9+ holidays and discretionary time off structure

Parental Leave – coverage for both primary and secondary caregivers

Tuition Assistance Program and CPA support program with cash incentive upon completion

Discretionary incentive compensation based on firm, group and individual performance

Incentive compensation related to origination of new client sales

Top rated wellness program

Flexible working environment including remote and hybrid options

What's in it for you:

Working with an industry leader: Be part of a high-growth firm that is passionate for what's next.

An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.

A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.

Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.

Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.

Competitive compensation: You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.

EQUAL OPPORTUNITY EMPLOYER

Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

Aprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services.