People Operations Associate

People Operations Specialist

Apex Systems is currently hiring for a People Operations Specialist with a nonprofit client in the Redwood City, CA Bay Area. The People Operations Specialist will play a crucial role in supporting our People Operations team. This role involves handling highly confidential and personal information, managing onboarding tasks, processing terminations, and ensuring a smooth and welcoming experience for client hires.

Key Responsibilities:

• Manage I-9s, work/mode changes, new hires, and changes in roles and seniority of existing employees
• Be a friendly and approachable point of contact for new employees from Day 1
• Process and handle the transactions related to terminations
• Oversee the HR email alias Jira ticketing system to triage and manage requests
• Handle E-Verify and Verification of Employment (VOE) cases
• Provide exceptional service to ensure employees are comfortable and well-supported

Must-Have Qualifications:

• Proficiency in Workday
• Strong understanding of what information should/should not be shared and with whom
• Experience handling cases related to E-Verify and VOE
• Ability to manage highly confidential and personal information with discretion
• Experience with Jira

Preferred Skills:

• Strong interpersonal skills and ability to create a welcoming environment for new hires
• Detail-oriented and organized, with the ability to manage multiple tasks simultaneously

Location: Hybrid-3 days/onsite in Redwood City, CA- work equipment is provided

Contract: 12 months with extension opportunity - W2

Shift: Full-Time: Mon-Fri 8am-5pm standard hours

Apex Benefits Overview:

Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a retirement plan (401k or local country equivalent) program. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.