Payroll & HR Systems Specialist

Payroll & HR Systems Specialist

American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 4000 employees worldwide. We have continued to prosper for the last eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers. Become part of team AIM, a growing team with an entrepreneurial spirit who has over the years evolved into a successful and multifaceted company with business divisions that include metal recycling, decommissioning and demolition, auto-parts sales and recycling, manufacturing of solder assemblies, construction waste recycling, and production of customized industrial and mining products. We take pride in doing good things for the environment to help create a greener, more sustainable future for all.

It's simple; we do it right. We AIM for excellence.

Job Description

The Payroll & HR Systems Specialist manages multi-state payroll and HRIS administration to ensure accurate pay, tax compliance, and seamless data integration across HR, timekeeping, and finance. The role also supports payroll-related benefits and requires experience with platforms like Ceridian Dayforce, Paylocity, and multi-state compliance, including California wage and hour laws.

What you're responsible for:

• Processing multi-state biweekly payroll, including audits, off-cycle runs, reversals, and adjustments, while ensuring compliance with federal, state, and local regulations.
• Administering HRIS (Dayforce) by configuring security roles, workflows, pay rules, and integrations; troubleshooting issues and training users on system functionality.
• Reconciling benefit deductions, validating carrier invoices, and resolving discrepancies; managing life-event changes and maintaining accurate enrollment data.
• Overseeing 401(k) plan compliance, coordinating enrollments and contributions, and supporting audits and participant transactions in partnership with plan administrators.
• Executing payroll accounting tasks, including general ledger postings, reconciliations, journal entries, and preparing quarterly/annual tax filings (Forms 940, 941, W-2).
• Auditing payroll and benefits data, monitoring exception reports, and implementing process improvements and system enhancements to ensure accuracy and efficiency.

Qualifications

To join our team:

• You have 5–7 years of experience in payroll processing, HRIS administration, and benefits management, plus 2–3+ years of hands-on HRIS configuration, security, and integrations.
• You are proficient in Ceridian Dayforce and/or Paylocity, with a proven track record of implementing and optimizing payroll and HRIS systems.
• You have expertise in multi-state payroll compliance, tax filings, and labor law regulations, along with strong knowledge of ERISA, IRS, and Department of Labor standards.
• You have experience in benefits administration, retirement plan management, and payroll integration with carrier portals and vendor systems.
• You are analytical, detail-oriented, and highly organized, with strong problem-solving and communication skills to manage multiple priorities and maintain confidentiality.
• You have advanced proficiency in Microsoft Office (Excel, Word, Outlook); a CPP certification and related degree are preferred.

Additional Information

What we offer:

• A competitive wage ($85,000-$95,000 annually) vacation, benefits and a 401(k) matching program
• Annual AIM tuition scholarship program up to $8,500 per eligible dependents
• The tools and support needed to be successful in your career and professional development
• A dynamic & rewarding work environment that is also a lot of fun!