Senior Manager, Executive Operations

Senior Manager, Executive Operations

Alliance for Justice and AFJ Action (AFJ) are seeking an exceptional, mission-driven individual to serve as Senior Manager, Executive Operations based in Washington, DC. The Senior Manager, Executive Operations, strives to maximize the President and Executive Office Team's effectiveness, impact and results. This includes overseeing office operations, maintaining the President and executive team schedules, coordinating travel arrangements, coordinating IT and office supply needs, and other duties as assigned. The Senior Manager, Executive Operations will be an essential part of a high-performing Executive Office team that is leading the fight to champion, defend, and enhance constitutional democracy in America.

This is a hybrid position with the need for occasional in person work at our Washington, DC office location.

Duties and Responsibilities

Essential Functions:

• Manage the President and Vice Presidents' calendars and travel arrangements; Ensure the smooth coordination of their day-to-day schedules and travel logistics; Advise on logistics; Contribute to creating a stress-free and seamless experience for the executive leadership through continuous support and effective communication.
• Respond to routine inquiries as delegated by the President; coordinate executive-level correspondence, briefings, and talking points in coordination with vice presidents so that President is fully prepared; Facilitate clear and effective communication on behalf of the President.
• Demonstrate a commitment to operational excellence by efficiently managing the President's time during travel, preparing for events and meetings, and handling post-trip correspondence. Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects. Provide workflow management support, coordinate key logistics for departmental meetings, convenings, and other priorities. Execute special projects with diligence and attention to detail.

Strategic Engagement Support: Act as a strategic partner to the Executive Team, providing support with regular visits with high-profile donors, key partners, media events, AFJ-sponsored trips, and high-profile meetings, ensuring executives are prepared, on time, and positioned to achieve the goals for each engagement.

Executive Support for Board Engagement: Prepare materials for board meetings; Serve as liaison to boards on behalf of executive leadership; Coordinate board meetings and other events and take minutes as required.

Qualifications

At least 7 years' experience in public service, non-profit administration, communications/PR, leadership support, philanthropy/development, executive administration, event planning, or logistics.

• Highly organized. Demonstrated ability to manage complex schedules, coordinate meetings, and streamline daily operations with precision.
• Demonstrated experience providing executive support and are adept at managing multiple competing priorities, multi-tasking, and consistently meeting deadlines.
• Excellent judgement and ability to maintain strict confidentiality. Ability to build and maintain a strong rapport with the President and other Executive Team members - confidentiality, discretion, and personal judgment are foundational to this position and must always be exercised.
• Excellent verbal and interpersonal skills. Accountable, great execution ability with a positive attitude.
• Should be a natural problem-solver with the ability to evaluate, create and implement solutions to challenges on the fly.
• The candidate should also be able to prioritize competing demands and be able to handle interacting, both internally and externally, with a wide variety of people and personalities.
• Strong knowledge of frequently used computer software and programs, including calendaring and meeting tools such as Microsoft Office Outlook, Word, Excel and Microsoft Teams. Familiarity with EveryAction and Clickup are a plus.
• Tech savvy and strong understanding of the social media landscape. Team player.

Compensation and Benefits

The salary range for this position is $92,500-$102,556. We also offer a comprehensive and generous benefits program, including:

Health

We offer medical, dental, vision benefits, as well as an employee assistance program for physical and mental well-being.

Savings

Save for retirement with our employer matching 401K plan. Other insurances include life and disability.

Time

We have a generous paid time off policy.

Family

We provide a range of paid and unpaid family leave programs that allow our employees to bond with and care for their children and other dependents.

Physical Demands

While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so. On occasions, travel by train and airplane. Ability to work long hours when needed. All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Work Environment

This is a full-time position that is eligible for a hybrid work schedule (combination of in-person and remote work). General office working conditions, the noise level in the office is usually quiet. Some occasional evening and weekend hours may be required.

Location

This position is hybrid, based in the Washington, DC area.

Direct Reports

This position has no direct supervisory responsibilities but will assist in the management of interns.

Racial Equity

Our employees share our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do, and ensuring an inclusive organizational culture.

Disclaimer

This description is intended to provide an overview of this position and is not all-inclusive. The incumbent in this position will be expected to perform other duties as required. Responsibilities may change over time. This description is provided for informational purposes only and does not form the basis of a contract.

Alliance for Justice provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you require reasonable accommodations during any part of the hiring process, please email alicia.peyton@afj.org.