Administrative Assistant / HR

Administrative Assistant/HR

At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you'll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers.

We foster an inclusive culture and are looking for diverse, talented people to join Alcon. As an Administrative Assistant/HR supporting the Human Resource Team in Panama, a typical day will include:

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare reports, presentations, and correspondence.
• Maintain office supplies and handle general office duties
• Responsible for supporting individuals, small teams or departments within an office.
• Document editing, proofing, formatting, and production.
• Data entry and paper/electronic document filing/archiving.
• Receiving/relaying telephone messages from internal and external sources.
• Handling confidential business and personnel information.
• Support an individual executive or small number of executives in their day-to-day office activities.
• Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive - Managing the time/interaction executives have with internal and external sources.
• Support in the preparation of contracts, letters and internal communications.
• Vehicle fleet and company car policy management.
• Purchasing Card Management.
• Purchase Order Creation.
• Coordination of events and activities (Example: Townhall, KOM, AIA etc.)
• Messaging and correspondence handling.
• Support to Legal in safeguarding files and commercial contracts.

What You'll Bring To Alcon:

• 3-5 years of Administrative/HR support
• Bilingual in Spanish/English
• Worksite location: Onsite
• No travel
• Relocation: No
• Sponsorship Assistance: No

How You Can Thrive:

• Collaborate with teammates to share standard processes and findings as work evolves
• See your career like never before with focused growth and development opportunities
• Join Alcon's mission to provide outstanding, innovative products and solutions to improve sight, improve lives, and grow your career!
• Alcon provides a robust benefits package including health, life, retirement, time off and much more.

Alcon Careers

See your impact at alcon.com/careers