Sales Coordinator

Sales Coordinator

As part of our growth strategy, Albireo Energy is currently searching for a Sales Coordinator to become an integral part of the expansion of our business in the Maryland/DC area.

Primary Responsibilities:

• Maintain and organize bidding activities
• Proactively search contractors' bid lists to pre-qualify potential bids.
• Review RFPs, RFQs, ITBs, and project specs/drawings to determine bid requirements.
• Enter, update and communicate bid schedules, internal deadlines and client submission dates.
• Update bid folders, bid calendars and databases, project files, document versions and communication logs.
• Assist in the preparation of pre-qualification packages and technical proposals
• Follow-up and track awarded/lost jobs

Additional Responsibilities:

Communicate with MC/GC regarding bid/no-bid status, questions, etc.

• Email MC/GC back informing of bid/no-bid
• Daily reviews bid-site for a particular project for bid/nobid
• Regularly outreach to mechanical contractors to ensure we are receiving RFPs & update precon POCs
• Send/Forward proposals when requested

Work with Estimating to assign projects and maintain estimating log

• Meet with estimating team regularly to update Estimating Log & ensure accuracy
• Edit/Manage estimating log by adding new tab each month and transferring opportunities
• Add estimator assigned to BT job
• Send email/message with All Bids folder for job assigned to both salesperson and estimator

Create files for bids in CRM and BT

• Adjust opportunities as necessary (ex. Bid date changes, new bidders to add, upload new addendums/files, etc.)
• Enter No-Bid opportunities into BT as well under my name so we can keep record

Create jobs and manage each Salesperson's All-Bids folders to ensure everything is uniform and clean

• Ensure all job documents (specs/drawings/addenda/etc.) are uploaded in an organized manner to the correct job folders
• Rename folder to match BT and CRM opportunity name

Searching bid-sites for new future opportunities

• Building Connected
• Construct Connect
• Dodge Reports
• Gov.com
• eMMa
• Sam.gov
• Mybidmatch.com
• PennBid

Receive new bid inquiries sent via email

• MC/GC Requests
• MC Bid lists

Pre-qualify projects for bidding/not bidding status.

• Download and search through documents provided by MC/GC/Bid sites
• Find out who incumbent system in building is when necessary by asking MC/GC and searching our own company files/CRM
• Contact GC's for list of mechanical bidder