TES - Administrative Support

Administrative Support

The Media Production Group is currently accepting applications for the position of Administrative Support. This position will assist with the overall administrative functions of the department. Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being: assistance in the place of a regular employee who is absent for a specified period of time, additional assistance during periods of abnormal or peak workloads, assistance with special projects, seasonal work, and emergencies. If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education. AU students are not eligible for TES.

The essential functions of this position include but are not limited to the following:

• Advises the unit on all financial processes and procedures and resolves related problems.
• Advises and collaborates with budget preparations for grant proposals.
• Responsible for the submission of proposals through university channels and, once approved, through the State's Electronic Grant Management System. NOTE: mastery of this system requires substantial education.
• Act as the liaison between the State of Alabama, the MPG, the University Office of Sponsored Programs and Contracts and Grants Accounting.
• Prepares all grant adjustment requests.
• Collaborates with the Principal Investigators to create and submit quarterly and yearly reports.
• Serves as the primary point of contact for the wide variety suppliers used in MPG operations – print, film, video, equipment rental, professional services, paid media advertising and distribution, etc.
• Processes/submits documents for procurement and payments; reconciles university purchasing cards.
• Tracks accounts payable and receivables for the unit.
• Prepares distribution summaries for revenue received for intellectual property (faculty, staff and appropriate university departments).
• Perform other duties as assigned.

Why Work at Auburn?

Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.

Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.

We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.

Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications: High school diploma and 4 years of experience in administrative support services. Substitution allowed for Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Desired Qualifications:

Salary Range: $18.00 - $25.00 per hour

Work Hours: 8:00am - 12:00pm. Times may vary

City Position is Located in: Auburn

State Position is Located: Alabama

Equal Opportunity Compliance Statement: It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.

Special Instructions to Applicants:

Documents Needed to Apply:

Required Documents:

1. Resume

Optional Documents:

1. Cover Letter