Administrative Support Associate

Administrative Support Associate

The College of Liberal Arts is excited to recruit candidates for our next Administrative Support Associate for the School of Communication & Journalism who will provide administrative and general clerical support within an academic department for a broad variety of office and project support duties and tasks.

Essential Functions:

• Performs multiple duties which are a mix of administrative and clerical in nature, which may include, but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, registration, mail distribution, answering the phone, website maintenance, and purchasing/ordering supplies.
• Provides budget tracking and monitoring, payroll processing, travel/expense voucher processing, as well as other expenditure processing.
• Advises faculty, staff, and students of standard policies or procedures.
• Acts as a liaison to other departments, clients, and students on behalf of director.
• Acts as a point of contact for purchasing or vendor/outside agencies.
• May perform some administrative duties which may include, but are not limited to budget coordination, human resources administration (beyond payroll entry), recruitment coordination, preparation of reports/documents/presentations, or coordination of complex projects or events.
• May also include but are not limited to scheduling classrooms, waitlist management, entering course information into AU student scheduling system, maintaining grades/registration, conducting teaching effectiveness surveys, contacting bookstores concerning textbooks, study abroad administration, facilitating departmental presentations, and administrative issues related to student academic or financial status.
• Interacts with prospective students and parents/guardians.

Why Work at Auburn?

Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.

Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.

We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.

Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Level I: High school diploma or equivalent plus 2 years experience in clerical and administrative support services.

Level II: High school diploma plus 4 years of experience in clerical and administrative support services.

Substitutions Allowed for Experience: Graduate degrees may be accepted in lieu of experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities: Knowledge of office rules, procedures and operations that require previous training and experience to perform.

Minimum Technology Skills: None Required.

Desired Qualifications

Experience with:

• AU systems (Banner, TigerBuy, People Admin)
• Adobe Express
• AUSOME scholarship administration
• Building facilities management and submitting work orders
• Planning department events
• Coordinating school resources such as offices, labs, conference rooms and equipment

Salary Range

$33,150-$49,890

Job Category

Office/Administrative Support

City Position is Located in: Auburn

State Position is Located: Alabama

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.

Special Instructions to Applicants

Required Documents

• Resume
• Cover Letter

Optional Documents

• Transcripts
• Letter of Recommendation