Operations Administrator

Operations Administrator

We are a dynamically growing company in the Air Chartering business with a diverse fleet operating world-wide. AirX Charter is an international company offering exposure to various markets and jurisdictions around the world.

AirX is looking for an Operations Administrator to join the Operations Team in Malta. The Operations Administrator will be reporting directly to the Nominated Person Ground Operations.

This position is responsible for overseeing the accuracy of post-flight documentation, managing critical operational platforms, generating administrative reports, and assisting in day-to-day operations. This is an on-site, headquarters-based position.

What will you do:

• Conduct daily reviews of post-flight documentation to ensure conformity and completeness.
• Liaise with flight crews to address documentation discrepancies and ensure compliance.
• Manage and maintain access and records on AVSEC and TSA portals.
• Generate, compile, and distribute administrative and operational reports as required.
• Act as a communication bridge between Operations, CAMO/MCC, Crew, and Flight Support teams.
• Support various administrative projects requiring strong organizational and multitasking abilities.
• Issue monthly reports to support operational and administrative processes.
• Carry out other operational and administrative duties assigned in line with business needs.
• Follow up with crew members about pending elements pertaining to post flight and administrative flight documentations.

What are we looking for:

• Passionate, organized and a responsible work ethic in combination with strong organizational and analytical skills.
• Ideally will have at least 2-year experience in a similar role.
• Excellent knowledge and computer skills in Microsoft Office Suite and other job position related software applications.
• Excellent communicator with a good understanding towards the needs of others and answering any queries efficiently.
• Ability to work under pressure and with minimum supervision.
• Good interpersonal skills and ability to work as part of a team in a multicultural environment.
• Cohesive communication skills; both verbal and written

What we offer:

• A competitive salary package together with other benefits.
• Training and professional development.
• A friendly and performance-focused environment where everyone's perspective is heard and every achievement is valued.