Event Coordinator/ Soft Services

Event Coordinator, Soft Services

Airbus Manufacturing Facility is looking for an Event Coordinator, Soft Services to join our Final Assembly Line based in Mobile, AL.

The Event Coordinator is responsible for planning and managing events of various sizes and purposes, including corporate meetings across the MMS campus. This role ensures all aspects of an event run smoothly and meet the goals and expectations of the organization.

The team at the Airbus U.S. Manufacturing facilities help assemble the finest aircraft in the world, along two (soon to be three) production lines for the A220 and A320 Family aircraft. On the shop floor you'll be surrounded by individuals who are passionate about aviation and skilled in areas like electrical, structure and quality. Join our team and help build the next generation of aircraft.

Nearby on 'Airbus Way' you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus' strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.

At Airbus, we support you to work, connect and collaborate more easily and accessibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

Your primary responsibilities include:

• Day to day facility operations: 75%
• Establishing and maintaining relationships with vendors and customers.
• Planning event details and aspects, including furniture set up, room availability, associated food service and guests.
• Processing associated invoices on time and overseeing budget spend and tracking.
• Managing events and addressing potential problems that may arise.
• Maintaining a working knowledge of the complex needs of a wide variety of events.
• Performs other related duties as assigned.
• Serve as the main point of contact for FMRE for vendors, suppliers, and internal stakeholders.
• Manage event related communication, invitations, and promotional materials.
• Develop event timelines and schedules to ensure timely delivery of all components.
• Ensure compliance with company policies, safety regulations, and local ordinances.

Analyze and improve service delivery: 15%

• Recommend and manage initiatives to increase and improve service delivery considering both cost and quality - KPI Management.

Additional responsibilities include:

• Other duties as assigned: 10%

Your boarding pass:

• Education: High School Diploma or GED required
• 2-4 years experience in event planning or coordination.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking skills.
• Ability to work evenings and weekends as needed.
• Communication and Interpersonal Skills: Event Coordinators are required to network with a wide variety of entities in the course of their job. Vendors and venues must be established, and an entire staff must be managed in order for an event to function properly. An Event Coordinator will need to have a general knowledge of what guests expect.
• Team Management: Event Coordinators carry out many tasks on their own, but a major aspect of the job is working with a team. Delegating to a team properly and making sure everyone has what they need to do their job requires team management and leadership skills.
• Budgeting: It is the Event Coordinator's responsibility to keep costs within the allocated budget. This will require a degree of financial skill as well as the ability to create accurate reports.
• Logistics: The Event Coordinator must possess a degree of skill in logistics to properly plan the details and anticipate potential problems that may arise.
• Travel required: 10% Domestic.

Physical Requirements:

• Must be able to traverse office facilities across the MMS campus.
• Vision: Adequate to enter and read material on computer screens. Able to identify individuals to initiate greetings, the giving of directions and other business interactions.
• Hearing: Able to hear sufficiently to engage in conversation in office settings Able to hear safety alerts and warning signals.
• Speaking: Able to engage in conversations in person and via electronic means and deliver information to groups of varying sizes.
• Carrying: Able to occasionally carry up to 20lbs/9kg.
• Lifting: Able to occasionally lift up to 20lbs/14kg.
• Pushing/Pulling: Able to push/pull items in office areas and on the shop floor.
• Licensed to operate a motor vehicle.
• Sitting: Able to sit for extended periods of time at the computer and in meetings.
• Squatting/Kneeling: Able to occasionally squat or kneel to retrieve or replace items.
• Standing: Able to stand for extended periods of time delivering information.
• Walking: Able to walk through office and production areas, around flightline and airstrips and sometimes on uneven indoor or outdoor surfaces and other business interactions.

Airbus Americas, Inc. Employment Type: US - Direct Hire Experience Level: Entry Level Remote Type: On-site