HR Support Assistant

Administrative Assistant II

The Administrative Assistant II provides administrative support to various departments; collecting and organizing information, effectively communicating with internal and external customers, vendors and producers; contributing to the smooth operation of the department. This position will also coordinate special projects and events.

People are at the heart of everything we do. We believe in working together, speaking honestly, taking ownership, and creating value in everything we deliver. Our culture is built on collaboration, accountability, and a shared commitment to growing stronger together. Joining the team means being part of an environment where people support each other and take pride in making a real impact.

A structured environment to deliver effectively:

• Starting wage of $23
• Monday to Friday 8h am to 5h pm
• On site parking
• Benefits

What you will put into action:

As part of the Human Capital team, the HR Administrative Assistant provides administrative support to the Employee Service Center and to the Human Capital team by collecting and organizing information, effectively communicating with internal and external customers or vendors, contributing to the smooth operation of the department.

Administration:

• Creates all purchase orders for the Human Capital team and receives invoices.
• Treats some of the benefits billing.
• Tracks inventory, orders and stocks office/breakroom/conference room supply, as needed.
• Guides managers and employees to the appropriate points of contact for their Human Capital requests.
• Performs various reception duties including but not limited to.
• Coordinates guest visits/security key cards.
• Answers office calls and properly directs callers and handles inbound and outbound mail.
• Handles inbound and outbound mail (ex.: garnishment/VOE/Unemployment).

Employee Service Center:

• Provides general administrative support to Employee Service Center including reporting, processing and reconciliations, document and presentation preparation, customer service, and other projects and duties as assigned.
• Ensures Form I-9 completion.
• Prepares Verification of Employment letters.
• Coordinates distribution of workplace posters to various sites with the help of an external supplier.
• Assists new hires with questions and ordering any necessary materials.
• Provides high quality customer service to solve employee requests.
• Updates or proofreads HC/ESC procedures, documents and knowledge articles.
• Assists with Employee Service Center's low to medium complexity inbound calls, voice messages and cases during peak time.
• Participates in the coordination of employee events and activities for the site.
• Collaborates on ad hoc special projects or initiatives related to internal HC.
• Performs any other related tasks as requested.

A structured environment to deliver effectively:

• 1-3 years in administrative or office support roles
• High School Diploma or associate degree
• Good computer skills with MS Office Suite

A role for those who turn plans into results.

Agropur welcomes people from all backgrounds and origins. We are proud to be an employer with a diverse community and are committed to providing a respectful and inclusive experience for all employees and applicants. We will work with candidates who request accommodation. Please note that an adequate knowledge of French is required for positions in Quebec.

In this text, the use of the masculine gender to designate persons is intended only to lighten the text.