Operations Support Specialist

Field Operations Coordinator

Operations Support Specialist – Commercial Solar

Location: Loomis, CA 95640

Schedule: Full-time, in-office (5 days)

Start Date: ASAP

Pay Range: $25–$30/hour

Reports to: Director of Solar and Head of HR

Position Overview

We are seeking a highly organized and dependable Operations Support Specialist to support our commercial solar construction operations. This role provides direct assistance to the field teams and leadership by managing timecards, payroll verification, travel/lodging coordination, training completion tracking, and operational reporting. This position requires someone comfortable with flexible schedules during payroll cycles and frequent communication with field personnel.

Key Responsibilities

• Field Operations Support
  • Support commercial solar field teams across West, Central, and East regions.
  • Conduct weekly check-ins with field staff and monitor training completion.
  • Attend meetings, track attendance, and document follow-up items.
  • Ensure staff complete required scorecards (8–9 reports weekly).
• Payroll & Timekeeping
  • Verify timecards in Replicon/ADP (experience not required).
  • Understand and validate travel time, work time, lunch time, and compliance items.
  • Handle early payroll tasks—I.E. special submission time for payroll around holidays, etc.
  • Track geolocation and vehicle metrics associated with time punches.
• Logistics & Admin
  • Manage hotel coordination—including evening calls (typically 6–8 PM) when issues arise.
  • Ensure teams complete monthly vehicle maintenance.
  • Assist leadership (Jeff, Chris, Todd) with scheduling, coordination, and reporting.
  • Provide general administrative support to construction operations.

Qualifications

• Preferred: Experience in solar, energy, or construction operations.
• Strong organizational skills and the ability to follow up consistently.
• Comfortable with early-morning or late-evening calls as needed.
• Flexible start times depending on operational demand.
• Ability to learn payroll/timekeeping systems quickly (Replicon, ADP, or similar).
• Reliable communication skills and professionalism with field personnel.

Work Environment

• Full-time on-site preferred
• Requires occasional non-standard hours to support field operations.
• One-month in-office shadowing with current employee in position prior to independent work.
• Manager will be going on leave in approximately two months—candidate must be ready to take ownership of responsibilities by then.

Hiring Process

1. Initial screening with head of HR
2. Panel interview via Teams with Director of Solar
3. Final on-site visit to confirm commute and office fit

Additional Requirements

• Must be available to start immediately within the next week or so

Job Type & Location

This is a Contract position based out of Loomis, CA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Loomis, CA.

Application Deadline

This position is anticipated to close on Mar 25, 2026.