Operations Director Assistant

Operations Director Assistant

We are looking to hire an Operations Director Assistant for our Buildings and Places business line. This role has been created to support the growth of our operations department, which has expanded its project portfolio, its network of partners and subcontractors, and the size of its team. It is part of a strategic restructuring aimed at improving operational control and efficiency.

You will report directly to the Operations Director and work closely with other operations and administrative assistants, as well as the Finance and Human Resources departments. Your role will be essential in ensuring the smooth execution of administrative and financial processes, providing strategic and operational support, and facilitating a seamless organizational experience for the entire team.

This position offers real opportunities for growth into management roles within an international environment, with a strong focus on continuous learning.

Key Responsibilities

Support to the Operations Director

• Full management of subcontractors: contracting, purchase orders, invoicing, time tracking, using integrated platforms
• Operational support for projects and opportunities: monitoring KPIs, ensuring data quality, preparing weekly reports
• Identifying process improvement opportunities and proposing administrative initiatives
• Handling confidential information with discretion

Administrative Oversight of Team, Projects, and Tools

• Organizing and maintaining project and opportunity data in SharePoint, following security and quality protocols
• Keeping the Buildings and Places team personnel list up to date
• Coordinating onboarding processes for new hires
• Organizing internal events: logistics planning, communication, and follow-up
• Providing administrative support to the management committee
• Supervising and controlling time tracking records

Experience and Qualifications

• At least 7 years of experience in a similar role within a comparable company
• Fluent verbal and written communication skills in both English and Spanish (mandatory)
• Familiarity with the "Plataforma de Contratación del Estado" and other contract management tools
• Solid understanding of industry concepts, practices, and procedures
• Proven experience handling confidential information

Skills and Competencies

• Effective communication skills
• Strong organizational and time management abilities
• Attention to detail
• Leadership, decision-making, and supervisory capabilities
• Flexibility to adapt to changing demands
• Willingness to learn continuously
• Comfortable working in international and multicultural environments

Required Tools

• Advanced proficiency in Microsoft Teams
• Advanced proficiency in Microsoft Excel
• Power BI (user level)
• Administrative and subcontractor management platforms
• Public and private client bidding platforms