Services Coordinator

Services Coordinator

The Services Coordinator is responsible for supporting day-to-day building operations to ensure that the workplace functions smoothly and efficiently. This role involves coordinating, scheduling, and completing both short-term and long-term workplace projects while ensuring vendor performance.

Responsibilities:

• Assist with repair and replacement activities to ensure smooth and efficient daily operations, including upkeep, upgrades, assembly, and ordering of furnishings. Coordinate with vendors and stakeholders as necessary.
• Support renovation projects within the workplace.
• Oversee contracts with workplace vendors to ensure performance standards are met. Manage contractor and vendor relationships to monitor and report on their performance.
• Assist with the setup and reset of operational spaces according to local requirements, including minor maintenance tasks such as changing lights and moving tables.
• Manage the scheduling and documentation of equipment repairs and calibrations, assisting with internal and external audits as needed.
• Assist with the installation of equipment for the facility.
• Maintain, track, and update work requests in the work management system.
• Provide coverage for front-of-house duties during team absences.
• Responsible for access and security provision and maintaining an up-to-date floor plan.
• Maintain process documentation and assist in the development of new processes, including waste management.
• Oversee the planning of office events and functions.
• Serve as an on-call team member.
• Perform other duties as assigned, reflecting the nature and level of work expected.

Essential Skills:

• 4+ years of relevant experience.
• Effective communication skills (oral and written) with employees, contractors, and vendors.
• Strong interpersonal skills and experience with a diverse workforce.
• Proficiency in Microsoft Office suite.
• Effective time management and logical decision-making abilities.
• Ability to work independently without direct supervision.
• Organizational skills and the ability to deliver project plans.
• Understanding of facility and project management.
• Ability to prioritize and manage multi-functional tasks.
• Capability to lift and move up to 50 pounds if necessary.
• Ability to work effectively under pressure.
• Availability for on-call emergencies.

Additional Skills & Qualifications:

• High school diploma or GED qualification required.
• A valid driver's license is required.
• Bachelor's degree or certification in a relevant field (e.g., FMP, CFM) is desirable.
• Experience with purchase orders and vendor contracts.

Work Environment:

The work environment is an office clinic setting, where the use of miscellaneous office equipment, computers, and copiers is common. The role may require physical tasks, and a professional appearance is expected.

Job Type & Location:

This is a Contract position based out of San Antonio, Texas.

Pay and Benefits:

The pay range for this position is $28.00 - $36.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in San Antonio, TX.

Application Deadline:

This position is anticipated to close on Sep 17, 2025.