Engineering Project Coordinator

Technical Administrative Project Coordinator

On‑Site | Fountain Valley, CA | Full‑Time

This role is for someone who lives in the details.

If you're known as the person who catches errors others miss, cleans up complex documents before they go out the door, and keeps technical teams organized without being asked twice — keep reading.

About the Role

We're hiring a Technical Administrative Project Coordinator to support engineering project managers in a document‑heavy, accuracy‑critical environment.

This is not a general admin, receptionist, accounting, or marketing role.

It's a technical administrative position where precision, formatting, and document quality matter just as much as organization.

You'll work closely with engineers and senior leaders to ensure that reports, proposals, RFIs, and technical documents are polished, correct, and client‑ready.

What You'll Be Doing

Technical Documentation & Quality Control (Primary Focus)

• Format, edit, and quality‑check technical documents including RFIs, change orders, proposals, reports, memos, and correspondence
• Catch grammar, formatting, version‑control, and reference errors before documents are submitted
• Assemble and QA large, complex PDF packages (Bluebeam)
• Clean up drafts provided by engineers and leadership to a professional, client‑ready standard
• Assist with scope documentation occasionally after ramp‑up

Project Coordination & Multi‑PM Support

• Support multiple project managers simultaneously
• Track deadlines, deliverables, and document workflows
• Maintain organized digital and physical project files

Administrative & Scheduling Support

• Prepare and maintain a detailed monthly company calendar
• Support project schedules using Microsoft Project as timelines grow more complex
• Provide calendar, meeting, and documentation support to senior leadership

Required Skills (Non‑Negotiable)

• Exceptional administrative sharpness (formatting, grammar, QA/QC, attention to detail)
• Bluebeam proficiency (assembling and quality‑checking large technical PDFs)
• Microsoft Office (intermediate to advanced):
• Word (heavy formatting)
• PowerPoint
• Excel
• Microsoft Project
• Comfort working with engineering language and technical documentation
• Construction or AEC administrative backgrounds are welcome if you are strong in technical documentation and formatting.
• Accounting‑heavy backgrounds are not a fit for this role.

Experience We're Looking For

• Prior experience in an engineering, construction, or AEC environment
• Hands‑on experience with technical documents (RFIs, change orders, proposals, reports, memos)
• Experience supporting multiple project managers
• Strong comfort working with detail‑driven, deadline‑oriented teams

No engineering degree required — experience and precision matter more than titles.

You'll Be a Strong Fit If You:

Are known for being "super sharp" administratively

Enjoy cleaning up messy documents and making them right

Don't miss small details

Are proactive and don't wait to be told what needs fixing

Are comfortable supporting engineers and senior leadership

Prefer structured, professional environments where accuracy matters

Why This Role Matters

This position plays a key role in keeping engineering projects moving. With a long‑tenured team member retiring soon, we're looking for someone who can step in quickly and help maintain high standards across technical documentation and project coordination.

Interested? Apply with a resume that highlights your technical documentation, formatting, and administrative experience.

Job Type & Location

This is a Permanent position based out of Fountain Valley, CA.

Pay and Benefits

The pay range for this position is $50000.00 - $73000.00/yr.

Key Employee Benefits at PACE (pacewater.com): Health & Wellness: Medical, dental, and vision plans, Flexible Spending Accounts (HSA), and reimbursement for wellness programs. Financial Security: 401(k) matching and life/disability insurance. Professional Development: Tuition reimbursement, in-house training, mentorship, and specialized training in water resource management. Culture: Regular, team-building events like in-house massages, yoga

Workplace Type

This is a fully onsite position in Fountain Valley, CA.

Application Deadline

This position is anticipated to close on Mar 27, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands.