Financial Operations Assistant

Financial Operations Assistant

Pay Rate: $21.96/Hour

Work Schedule: Full-Time, 37.5 Hour Work Week

Location: On-Site

Up to $2000 Sign-On Bonus

Make a Meaningful Impact

Are you a mission-driven individual looking to make a difference in someone's life? Achieva is seeking caring, compassionate, and reliable individuals to support people with disabilities in achieving independence, connection, and personal fulfillment. If you value flexibility, empowerment, and community-centered work, we welcome you to apply.

About Achieva

For over 70 years, Achieva has been committed to supporting and including individuals with disabilities and their families. We envision a community where everyone leads a life of personal significance. Achieva provides personalized services and opportunities that respect each person's unique aspirations.

Position Summary

The Financial Operations Assistant's primary roles will be:

• Accounts Payable – Assists with processing all payments handled by Achieva Finance using the MIP accounting system.
• Payroll - Process all payroll with the Paycom system

Key Responsibilities

1. Accounts Payable:

   • Maintain vendor files
   • Print/mail weekly checks and process weekly ACH
   • Process credit applications
   • Maintain CSL grocery cards
   • Process monthly credit card statements
   • Prepare daily cash deposits
   • Once AP is complete, file, copy, and scan all paperwork
   • Prepare Journal Entries in MIP
   • Support the month-end and year-end closing processes.

2. Payroll Support:

   • Coordinate all payroll functions on a bi-weekly basis through a third-party vendor.
   • Prepare manual payroll checks as needed.
   • Schedule routine payroll audits, including reconciling taxes and ensuring the completion of all agency tax returns.
   • Maintain staff and client Payroll files, including verifying employment for present and past employees.
   • Generate payroll and related reports, such as Supplemental Security Income and Social Security Wage reports.
   • Initiate direct deposits for staff.
   • Process travel reimbursements.
   • Process and monitor pension payments, including 403B and 457 benefit payments.
   • Reconcile payroll with benefit payments and ensure timely processing.
   • Prepare journal entries for taxes, fees, and bulk mailings for entry into MIP, and reconcile Paycom with the general ledger.

3. Audit/Budget Support:

   • Collect requested data for the external auditors during annual audits.
   • Assist in the preparation of the annual budget.
4. Other Duties as assigned

Qualifications

• Associate degree in Accounting, Finance, or 2-3 years in a related field with data entry experience.
• Proficiency in accounting and payroll software, MIP, and Paycom preferred.
• Excellent analytical, organizational, and communication skills.
• Satisfactory Act 33/34 clearances are required.
• An understanding of and/or personal connection to disability issues, programs, and health/human services experience is preferred.

Why Join Achieva?

Meaningful Work: Directly contribute to the lives of people with disabilities

Inclusive Culture: Be part of a values-driven, supportive team

Comprehensive Benefits Include: Health, Dental, and Vision Insurance with low employee contributions

Company-Paid Life, AD&D, and Long-Term Disability Insurance

403(b) Retirement Plan with employer contributions after one year

Employee Assistance Program for personal and family support

Generous Paid Time Off and Holidays for work-life balance

Our Commitment to Inclusion

Achieva is an Equal Opportunity Employer (EOE) and is committed to creating a workplace and community where all individuals feel respected, included, and valued. All qualified applicants will receive consideration without regard to race, color, religion, sex, age, disability, sexual orientation, gender identity or expression, national origin, veteran status, or genetic information.

We are dedicated to providing access, equal opportunity, and reasonable accommodations for individuals with disabilities in employment, programs, and activities. To request an accommodation, contact Human Resources at 412-995-5000 ext. 650 or hrsupport@achieva.info.