Procure To Pay Operations Associate
Accenture
Procure To Pay Operations Associate
You will be aligned with our Finance Operations vertical and will be helping us in determining financial outcomes by collecting operational data/reports, whilst conducting analysis and reconciling transactions. Boosting vendor compliance, cutting savings erosion, improving discount capture using preferred suppliers, and in confirming pricing and terms prior to payment. Responsible for accounting of goods and services, through requisitioning, purchasing and receiving. Also look after order sequence of procurement and financial process end to end.
The Accounts Payable Processing team focuses on designing, implementing, managing and supporting accounts payable activities by applying the relevant processes, policies and applications. The team is responsible for timely and accurate billing and processing of invoices, managing purchase and non-purchase orders and two-way and three-way matching of invoices.
Design, implement, manage and support accounts payable activities for an organization by applying the relevant processes, policies and applications.
What Are We Looking For?
Good understanding of Vendor Invoice Processing & related controls
Good understanding of Vendor Payment processing & related controls
Good understanding of T&E processing & related controls
Experience of Vendor Reconciliations
Experience of Vendor Master Update
Experienced in Helpdesk - Query resolution
Good understanding of PTP Month End Close Tasks
Experienced in preparation of GRIR Reconciliations
Good Written Communication
Good Verbal Communication Skills
Good hands on experience in MS Excel
Ready to work in night shifts
Decent operational knowledge of MS Excel
Knowledge of current technologies in PTP domain
Prior experience in Great Plains, AS400 & Navision
Roles and Responsibilities:
Process vendor invoices/credit notes in agreed timeframe
Process urgent invoices in agreed timeframe
Validate invoices
Identify non-compliant invoices and send these back to required stakeholders
Understanding importance of business exceptions, rules and guidelines
Basic account knowledge
Entry impact on supplier ledger
Invoice, Credit memo, discount capture
Raise query to internal business or supplier while parking the invoice using appropriate reason
Able to do multiple follow ups on hold/park/stuck invoices as via emails or calls with relevant parties for driving resolution as per business guidelines
Ability to comprehend information available on invoice for country specific Tax/VAT guidelines
Ensure Invoice data is correctly captured in the ERP/workflow system
Process PO invoices following 2 way/3 way match
Process Non PO invoices following required approvals
Manage and follow up invoice exceptions
Perform quality check of invoices/credit notes
Ensure adequacy of process controls being in place
Ensure compliance to policies and procedure
Manage periodic audit
Keep documentation update
Manage and ensure control on GRIR, vendor debit balances, direct debits, Invoice on holds etc.
Ensure all SLA and KPIs are met
Creating/validating payment schedule as per business guidelines
Process vendor payment runs as per the defined schedule following parameters given in Desktop procedure
Process urgent payment in agreed timeframe availing all required approvals
Ensure quality review of the payment proposals
Ensure pre payment and post payment validations are performed
Co-ordinate with Vendor master team to manage the invoices/vendor hold
Confirm Payment run is debited from the bank account
Ensure next payment runs is performed post bank reconciliation is done by RTR side
Co-ordinate with banking team to manage payment exceptions and vendor refunds
Generate payment remittance advice and ensure these are sent to the vendors on timely basis
Maintaining relevant payment approval audit trail for audit and compliance purposes
Perform Duplicate audit check
Do the RCAs for duplicate or erroneous payment
Maintaining duplicate audit tracker until duplicate payments are received