Procure To Pay Operations Senior Analyst

Procure To Pay Operations Senior Analyst

You will be aligned with our Finance Operations vertical and will be helping us in determining financial outcomes by collecting operational data/reports, whilst conducting analysis and reconciling transactions. Boosting vendor compliance, cutting savings erosion, improving discount capture using preferred suppliers, and in confirming pricing and terms prior to payment. Responsible for accounting of goods and services, through requisitioning, purchasing and receiving. Also look after order sequence of procurement and financial process end to end. The Accounts Payable Processing team focuses on designing, implementing, managing and supporting accounts payable activities by applying the relevant processes, policies and applications. The team is responsible for timely and accurate billing and processing of invoices, managing purchase and non-purchase orders and two-way and three-way matching of invoices. Make payments using checks, wire, swift, direct debits etc. as part of invoice processing cycle. Additionally, execute manual payments and automated payment runs, run potential duplicate payments reports and take appropriate action and execute payment related controls.

Good understanding of Vendor Invoice Processing & related controls

Good understanding of Vendor Payment processing & related controls

Good understanding of T&E processing & related controls

Experience of Vendor Reconciliations

Experience of Vendor Master Update

Experienced in Helpdesk - Query resolution

Good understanding of PTP Month End Close Tasks

Experienced in preparation of GRIR Reconciliations

Good Written Communication

Good Verbal Communication Skills

Good hands on experience in MS Excel

Ready to work in night shifts

Team management & work allocation skills

Analytical skill

Logical reasoning and thought process

Prior experience of handling client facing calls

Process transition experience

Proficient in creating process relevant documents - DTP KT, FMEA, Quality framework, PKT etc

Understanding of RPAs

Knowledge of current technologies in PTP domain

Prior experience in PTP Transformation/improvement initiatives

Prior experience in Great Plains, AS400 & Navision

Roles and Responsibilities:

• Process vendor invoices/credit notes in agreed timeframe
• Process urgent invoices in agreed timeframe
• Validate invoices
• Identify non-compliant invoices and send them back to required stakeholders
• Understand the importance of business exceptions, rules, and guidelines
• Have basic account knowledge
• Raise queries to internal business or supplier while parking the invoice
• Do multiple follow-ups on hold/park/stuck invoices via emails or calls
• Comprehend information on invoices for country-specific Tax/VAT guidelines
• Ensure invoice data is correctly captured in the ERP/workflow system
• Process PO invoices following 2-way/3-way match
• Process non-PO invoices following required approvals
• Manage and follow up invoice exceptions
• Perform quality check of invoices/credit notes
• Ensure adequacy of process controls
• Ensure compliance to policies and procedures
• Manage periodic audit
• Keep documentation updated
• Manage and ensure control on GRIR, vendor debit balances, direct debits, invoice on holds, etc.
• Ensure all SLA and KPIs are met
• Creating/validating payment schedule as per business guidelines
• Process vendor payment runs as per the defined schedule
• Process urgent payments in agreed timeframe
• Ensure quality review of the payment proposals
• Perform pre-payment and post-payment validations
• Coordinate with Vendor master team to manage invoices/vendor hold
• Confirm payment runs are debited from the bank account
• Ensure next payment runs are performed post bank reconciliation
• Coordinate with banking team to manage payment exceptions and vendor refunds
• Generate payment remittance advice and ensure these are sent to the vendors on time
• Maintain relevant payment approval audit trail for audit and compliance purposes
• Perform duplicate audit checks
• Do RCAs for duplicate or erroneous payments
• Maintain duplicate audit tracker
• Keep documentation updated
• Maintain periodic audit
• Ensure compliance to policies and procedures
• Ensure adequacy of process controls