Procure To Pay Operations Associate

Procure To Pay Operations Associate

You will be aligned with our Finance Operations vertical and will be helping us in determining financial outcomes by collecting operational data/reports, whilst conducting analysis and reconciling transactions. Boosting vendor compliance, cutting savings erosion, improving discount capture using preferred suppliers, and in confirming pricing and terms prior to payment. Responsible for accounting of goods and services, through requisitioning, purchasing and receiving. Also look after order sequence of procurement and financial process end to end.

The Accounts Payable Processing team focuses on designing, implementing, managing and supporting accounts payable activities by applying the relevant processes, policies and applications. The team is responsible for timely and accurate billing and processing of invoices, managing purchase and non-purchase orders and two-way and three-way matching of invoices. Design, implement, manage and support accounts payable activities for an organization by applying the relevant processes, policies and applications.

Good understanding of Vendor Invoice Processing & related controls

Good understanding of Vendor Payment processing & related controls

Good understanding of T&E processing & related controls

Experience of Vendor Reconciliations

Experience of Vendor Master Update

Experienced in Helpdesk - Query resolution

Good understanding of PTP Month End Close Tasks

Experienced in preparation of GRIR Reconciliations

Good Written Communication

Good Verbal Communication Skills

Good hands on experience in MS Excel

Ready to work in night shifts

Decent operational knowledge of MS Excel

Knowledge of current technologies in PTP domain

Prior experience in Great Plains, AS400 & Navision

Roles and Responsibilities:

Process vendor invoices/credit notes in agreed timeframe

Process urgent invoices in agreed timeframe

Validate invoices

Identify non-compliant invoices and send these back to required stakeholders

Understanding importance of business exceptions, rules and guidelines

Basic account knowledge, entry impact on supplier ledger — Invoice, Credit memo, discount capture

Raise query to internal business or supplier while parking the invoice using appropriate reason

Able to do multiple follow ups on hold/park/stuck invoices as via emails or calls with relevant parties for driving resolution as per business guidelines

Ability to comprehend information available on invoice for country specific Tax/VAT guidelines

Ensure Invoice data is correctly captured in the ERP/workflow system

Process PO invoices following 2 way/3 way match

Process Non PO invoices following required approvals

Manage and follow up invoice exceptions

Perform quality check of invoices/credit notes

Ensure adequacy of process controls being in place

Ensure compliance to policies and procedure

Manage periodic audit

Keep documentation update

Manage and ensure control on GRIR, vendor debit balances, direct debits, Invoice on holds etc.

Ensure all SLA and KPIs are met

Creating/validating payment schedule as per business guidelines

Process vendor payment runs as per the defined schedule following parameters given in Desktop procedure

Process urgent payment in agreed timeframe availing all required approvals

Ensure quality review of the payment proposals

Ensure pre payment and post payment validations are performed

Co-ordinate with Vendor master team to manage the invoices/vendor hold

Confirm Payment run is debited from the bank account

Ensure next payment runs is performed post bank reconciliation is done by RTR side

Co-ordinate with banking team to manage payment exceptions and vendor refunds

Generate payment remittance advice and ensure these are sent to the vendors on timely basis

Maintaining relevant payment approval audit trail for audit and compliance purposes

Perform Duplicate audit check

Do the RCAs for duplicate or erroneous payment

Maintaining duplicate audit tracker until duplicate payments are received

Any Graduation