Sales And Distribution Administrator

Administrative Support To The Commercial Director

Dreaming big is in our DNA. It's who we are as a company. It's our culture. It's our heritage. And more than ever, it's our future. A future where we're always looking forward. Always serving up new ways to meet life's moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources, and opportunities to unleash their full potential. The power we create together – when we combine your strengths with ours – is unstoppable. Are you ready to join a team that dreams as big as you do?

The key purpose of this role is to provide an efficient and quality administrative support service to the Commercial Director.

Key Roles and Responsibilities:

• Create purchase orders and do GRN's on SAP
• Provide support the team in the management of their budgets via SAP
• Manage operating budgets
• Arrange meetings and bookings of meeting rooms
• Effective diary management
• Manage the collation of documents for meetings and presentations
• Be responsible for department filing integrity
• Administer the sending of documents by courier
• Arrange travel/hotel/car reservations and forex where required
• Order and distribute POS as required from the supplier
• Send beer samples as requested
• Handling incoming calls and direct caller as appropriately or take comprehensive message
• Respond to questions from the public and provide information where necessary
• Assist with the preparation of presentation material

Key Attributes and Competencies:

• Sound interpersonal/communication skills and the ability to liaise with Senior Management and external stakeholders
• Ability to work under pressure yet remaining meticulous attention to detail
• Ability to operate independently and take initiative
• A pro-active approach essential
• Ability to play a key supporting role between the Team and the Manager
• Ability to maintain a high degree of confidentiality
• Ability to meet deadlines is essential

Minimum Requirements:

• Diploma or Degree in Business Administration, Law, Finance, or a related field
• At least 2-3 years working experience in a senior secretarial position is required
• Computer literacy (Microsoft Office essential, SAP added advantage)
• Experience on SAP or other EBP system would be considered an advantage
• Ability to interpret and manipulate basic data
• Advanced abilities on Powerpoint

Additional Information:

• Band: X

ABInBev is an equal opportunity employer, and all appointments will be made in line with ABInBev employment equity plan and talent requirements. The advert has minimum requirements listed. Management reserves the right to use additional/relevant information as criteria for short-listing.