Cpt - 10449 Marketing & CRM Automation Virtual Assistant (voiceover Business) (project - based) - Remote Eligible

Independent Contractor – CPT-10449 Marketing & CRM Automation Virtual Assistant (Voiceover Business) (Project-Based) (Remote)

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. The objective of each engagement is to seek a strategic and systems-driven Marketing Virtual Assistant to support a growing professional voiceover and live announcing business.

This is not a task-only admin role. The ideal candidate understands how to market creative services as scalable businesses. The primary objective is to build and implement a structured CRM and outreach system that generates consistent leads for voiceover, narration, and live announcing services.

This role begins as a project-based engagement focused on CRM setup and automation but has strong long-term potential for growth.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

• 1. CRM Setup & System Architecture Research, recommend, and implement a CRM platform (Apollo AI preferred; alternatives may be proposed) Build structured pipelines for different client types (commercial, corporate, events, agencies) Create organized tagging, segmentation, and tracking systems Ensure CRM supports long-term scalability and automation
• 2. Email Marketing & Automation Design and build automated email workflows Develop segmented outreach campaigns by industry/client type Create "set-it-and-forget-it" nurture sequences Design professional email templates aligned with a creative brand voice Implement automation triggers and follow-up sequences
• 3. Lead Generation & Outreach Systems Build and manage targeted contact lists Identify potential commercial production companies, agencies, event planners, and corporate clients Develop structured outreach campaigns Track open rates, replies, conversions, and optimize accordingly
• 4. Process Optimization & AI Utilization Recommend AI tools to streamline research and outreach (optional but preferred) Improve efficiency in lead sourcing and personalization Create documentation/SOPs for system maintenance Ensure minimal daily oversight required once built

Required Qualifications

• 3+ years experience in marketing automation, CRM management, or outbound lead generation
• Hands-on experience with Apollo AI or similar CRM platforms (HubSpot, ActiveCampaign, GoHighLevel, etc.)
• Proven experience building automated email marketing systems
• Strong understanding of B2B outreach strategy
• Ability to segment markets and create tailored campaigns
• Excellent written English communication skills
• Strategic thinker who can build systems — not just execute tasks
• Organized, proactive, and self-directed

Preferred Experiences

• Experience marketing creative services, agencies, or personal brands
• Background in entertainment, media, production, or creative industries
• Experience building outbound lead funnels from scratch
• Familiarity with cold email compliance and best practices

Application Software Knowledge / Required Tools

• CRM - Apollo AI (preferred), HubSpot, ActiveCampaign, GoHighLevel, or similar
• Email Marketing - Mailchimp, ActiveCampaign, ConvertKit, or CRM-based email tools
• Lead Sourcing - LinkedIn, Apollo, web research tools
• Automation - Zapier, Make, or built-in CRM automation
• AI Tools (Optional) - ChatGPT or similar AI writing/research tools
• Communication - Gmail, Slack, Zoom

Work Schedule

• Contracted Hours per Week: 10–20 hours/week (Project-Based; potential to expand)
• Scheduled Working Days: Monday to Friday (Flexible)
• Daily Working Time: Flexible; overlap for weekly strategy call preferred

Note: The Company will make reasonable efforts to align the Assigned VA's schedule with the Client's preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: Marketing VA
• REQUESTED EXPERIENCE TIER LEVEL: Senior Level
• Contracted Hours per Week: 10–20 hours/week (Project-Based; potential to expand) - project-based
• Daily Working Time: Flexible; overlap for weekly strategy call preferred
• Scheduled Working Days: Monday to Friday (Flexible
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Near Native
• REGION PREFERENCES: Any

What We Offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!