Legal Office Support Manager - Civil Staff Manager - County Attorney

Staff Manager

The Pima County Attorney's Office (PCAO) is seeking a motivated professional to join our Civil Division as a Staff Manager. The position will supervise, train and mentor staff, and will provide professional administrative support to managers and staff within our Civil Division. The position will aid in developing and assisting in the division's operational planning, direction, administration, and other projects as assigned.

Essential Functions:

• Develops or assists in departmental, divisional and operational planning, direction and administration;
• Coordinates division and unit efforts to achieve departmental goals;
• Responds to public, management and staff inquiries, resolving potential problems and addressing pertinent issues;
• Evaluates and determines specifications for departmental technical or specialty services;
• Represents the department or work unit on various local and state boards, commissions, committees and internal working groups to provide specialized expertise as required;
• Researches, analyzes and prepares reports and recommendations for management consideration and informs management of issues, concerns and problems of specialized work units;
• Ensures work unit policies, procedures and activities comply with applicable federal/state/county statutes, regulations, rules, policies and technical standards;
• Conducts, or arranges coordination of, training of staff in assigned areas;
• Oversees internal services such as accounting, payroll, personnel, management information systems, purchasing and other areas as assigned;
• Interprets and applies county or departmental rules and policies and responds to questions or problems which require explanation;
• Develops or participates in the development and implementation of policies and procedures;
• Coordinates special projects;
• Develops, collects, maintains and analyzes crime statistics, criminal case processing and other related data for creation of routine, recurring and special reports;
• May supervise, train and evaluate assigned staff;
• May be delegated signature authority for certain actions, forms, correspondence or processes;
• May oversee and/or coordinate projects in other areas as assigned.

Minimum Qualifications:

Bachelor's degree from an accredited college or university with a major in business, public administration, management, management information systems or a closely related field as determined by the department head at the time of recruitment AND three years of professional experience administering and/or supporting a legal organization or specialized work unit.

(Relevant experience and/or education from an accredited college or university may be substituted.) OR: Three years with Pima County in a Legal Office Supervisor, Paralegal Supervisor position or a closely related position which included one year of supervision or lead responsibility as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications:

• Minimum two (2) years experience with/knowledge of civil law processes, including experience developing work unit goals, objectives, policies, and procedures to operate successfully within the parameters of those processes.
• Minimum two (2) years experience managing, monitoring, and evaluating personnel activities of multiple work units of varying sizes, applying knowledge of rules and policies.
• Minimum two (2) years experience working within a governmental legal services environment.
• Minimum two (2) years experience with/knowledge of appropriate application of systems, policies, and procedures of Pima County.

Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record.

Special Notice Items: Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by the position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.