Executive Assistant, Worldwide Grocery Stores Private Brands And Marketing

Executive Assistant

The World Wide Grocery Stores (WWGS) Marketing and Private Brands organization is seeking a proactive and detail-oriented Executive Assistant to provide executive support to two Directors based in Austin, Texas. This role will support leaders driving strategic initiatives across Marketing and Private Brands, requiring exceptional organizational skills, calendar management expertise, and the ability to build strong cross-functional relationships.

This Executive Assistant will serve as a key partner to both leaders, keeping them organized, informed, and on task while managing complex schedules, coordinating team activities, and supporting critical business initiatives. You will work in a fast-paced environment where flexibility, attention to detail, and the ability to anticipate needs are essential for success. We work as a collaborative team, partnering with internal and external stakeholders across different businesses and functions. The ability to work successfully both independently and as part of a team while building effective working relationships is critical to success in this role.

This role requires five (5) days a week in office at our Austin, Texas location.

Key job responsibilities:

• Manage complex calendars and scheduling for two Directors, coordinating across multiple time zones and stakeholder groups
• Coordinate domestic and international travel arrangements, ensuring seamless logistics and itinerary management
• Plan and organize team events, offsites, and meetings of all sizes for Marketing and Private Brands teams
• Handle confidential information with discretion and maintain professionalism when interacting with senior executives
• Attend key meetings, track action items and deliverables, and ensure timely follow-up across workstreams
• Create and submit expense reports and manage budget tracking for both executives
• Serve as liaison between executives and internal/external stakeholders across Marketing, Private Brands, Finance, Legal, PXT, and PR partners
• Build and maintain strong relationships with EAs across the organization
• Support leaders during peak business periods (Prime Days, Holiday, key launches) including flexibility for extended hours as needed
• Proactively identify and resolve issues, anticipating leader and organizational needs
• Optimize team processes and procedures to enhance efficiency and effectiveness
• May serve as Space POC for Austin office locations
• Complete complex tasks and projects with minimal guidance, demonstrating appropriate urgency and independent problem-solving