Senior HR Advisor

HR Advisory Service Role

The purpose of this role is to provide HR advisory service to the Practice Groups and Business Services through the management of effective HR administration, consultation, and influence.

Key Dimensions

• Supporting approximately 220 employees across the practice groups and business teams alongside the rest of the Singapore HR team.
• All employees are based in the Singapore office.

Key Responsibilities and Challenges

1. Headcount and Business Planning:

• Consult with practice group leaders and managers to understand and identify business and headcount needs and to input on the HR element of strategic business plans.
• Be aware of "shape and size" issues within client groups and highlight to partners/manager as appropriate.
• Manage the administrative processes which support the headcount and business planning process to ensure that they are executed efficiently and accurately.
• Monitor headcount movement and highlight issues to relevant partner/manager as required and manage any remedial action required.

2. Employee Development:

• Identify development needs and opportunities and engage partners/managers and learning specialists to respond to those needs.
• Manage and coordinate transfers, secondments, and exchange programmes taking into account Linklaters policy and practice and ensuring HR administration is executed efficiently and accurately.

3. Employee Relations:

• Advise partners/managers on policy and best practice with regards to performance management and employee relations issues and provide assistance with administration and other required tasks.
• Influence management practices by coaching and advising partners/managers/team leaders.
• Interpret and implement firm wide policies and practices.
• Consult with Specialist HR teams to enhance/create policies as required.
• Manage sickness absence.

4. Appraisal & Remuneration:

• Drive forward the annual appraisal, salary and bonus review process, advising on policy and practice and managing the production of the relevant documentation for moderation meetings.
• Manage the annual appraisal process to ensure it is undertaken within time parameters, with rigour and integrity.
• Challenge decisions to ensure equity and assist in effective career and performance management.
• Provide briefing, training and regular updates to client groups in relation to the annual processes via group meetings and office townhalls.

5. Leaver Related Issues:

• Conduct exit interviews.
• Advise partners/managers on policy and best practice and provide coaching and administrative support with less routine leaver issues such as counselling to leave, redundancy, dismissal, retirement, etc.
• Keep abreast of recurring themes from exit interview data and highlight to partners/manager as appropriate.

6. Graduate Recruitment and Trainee Development:

• Coordinate and attend campus recruitment events in Singapore.
• Work with our Asia Resourcing Manager for India graduate recruitment.
• Work with our London graduate team on London/Singapore graduate opportunities.
• Manage trainee seat move each March and September.
• Act as mentor and support for the Singapore based trainees throughout their training contract.
• Manage intern pipeline.

7. Other:

• Contribute to special projects which are driven out of an identified business need within the client group or HR strategy.
• Assist in the development of the wider HR team through effective networking, communication, and sharing of experience and knowledge.

Characteristics, Skills & Experience Required

Character:

• Ability to gain the respect of partners & managers and influence them effectively.
• Professional, credible.
• Effective communicator.
• Excellent presentation skills both oral and written.
• Adaptable and flexible.
• Common sense.
• Strong team skills.
• Committed and determined – robust.

Education / Qualification:

• University Degree, ideally HR.
• Strong technical knowledge of HR issues.
• Undergraduate degree in business studies/management (desirable).

Languages:

• Native level English.

Practical Experience:

• Minimum five years HR experience in blue-chip organisations where HR has been an effective business partner.
• Evidence of conducting interviews and involvement in selection decisions.
• Experience in implementing firm wide employee relations policies.
• Extensive knowledge of HR administration, in particular, headcount planning and assessment and salary review.
• Professional services exposure a benefit (desirable).

Office Skills:

• Computer literate – good working knowledge of Microsoft Office.
• Able to prioritise effectively.
• Manage electronic diary.
• Able to multi-task effectively.
• Good attention to detail.
• Workday (desirable).

Commercial Skills:

• Commercially aware.
• Comfortable with figures.

Technical Skills:

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.